Front Office Executive
4 days ago
PURPOSE OF THE POSITION
We are looking for a well-organized and presentable Front Desk & Admin Executive to manage our reception area and provide support for day-to-day administrative operations. The role involves handling front desk responsibilities, coordinating office administration, maintaining pantry supplies, overseeing inventory management, and assisting in smooth office operations.
WORK RESPONSIBILITIES
Front Desk & Reception:
- Greet and welcome visitors/clients and direct them appropriately.
- Manage incoming calls, emails, and courier services.
- Maintain visitor logs and ensure front office cleanliness and readiness.
- Provide general information to visitors and employees when required.
Administrative Support:
- Assist in day-to-day administrative tasks and office coordination.
- Handle travel bookings, meeting room scheduling, and office communication.
- Support HR/Admin team in employee engagement and other office activities.
Pantry & Office Maintenance:
- Monitor pantry stock, tea/coffee supplies, and ensure timely replenishment.
- Coordinate with housekeeping staff to maintain hygiene and cleanliness of office premises.
- Liaise with vendors for pantry supplies and housekeeping materials.
Inventory & Asset Management:
- Maintain proper records of office supplies, stationery, and consumables.
- Track inventory usage and raise purchase requests for replenishment.
- Assist in monitoring office assets, ensuring proper utilization and upkeep.
Other Administrative Tasks:
- Coordinate with external vendors for office maintenance and repair work.
- Support in organizing office events, meetings, and conferences.
- Ensure compliance with office protocols and safety standards.
EDUCATION
Minimum Bachelor's Degree in a relevant field.
KEY SKILLS & COMPETENCIES
- 1-3 years of experience in front desk/administration roles.
- Proficiency in MS Office (Word, Excel, PPT).
- Strong communication and interpersonal skills.
- Good organizational and multitasking abilities.
- Presentable, proactive, and detail-oriented.
WORKING HOURS
Days: Monday to Friday.
Time: 8:15 AM to 5:30 PM.
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