Front Office Executive

4 days ago

Gurgaon, Haryana, India Tuoren Medical Full time ₹ 9,00,000 - ₹ 12,00,000 per year

PURPOSE OF THE POSITION

We are looking for a well-organized and presentable Front Desk & Admin Executive to manage our reception area and provide support for day-to-day administrative operations. The role involves handling front desk responsibilities, coordinating office administration, maintaining pantry supplies, overseeing inventory management, and assisting in smooth office operations.

WORK RESPONSIBILITIES

Front Desk & Reception:

  • Greet and welcome visitors/clients and direct them appropriately.
  • Manage incoming calls, emails, and courier services.
  • Maintain visitor logs and ensure front office cleanliness and readiness.
  • Provide general information to visitors and employees when required.

Administrative Support:

  • Assist in day-to-day administrative tasks and office coordination.
  • Handle travel bookings, meeting room scheduling, and office communication.
  • Support HR/Admin team in employee engagement and other office activities.

Pantry & Office Maintenance:

  • Monitor pantry stock, tea/coffee supplies, and ensure timely replenishment.
  • Coordinate with housekeeping staff to maintain hygiene and cleanliness of office premises.
  • Liaise with vendors for pantry supplies and housekeeping materials.

Inventory & Asset Management:

  • Maintain proper records of office supplies, stationery, and consumables.
  • Track inventory usage and raise purchase requests for replenishment.
  • Assist in monitoring office assets, ensuring proper utilization and upkeep.

Other Administrative Tasks:

  • Coordinate with external vendors for office maintenance and repair work.
  • Support in organizing office events, meetings, and conferences.
  • Ensure compliance with office protocols and safety standards.

EDUCATION

Minimum Bachelor's Degree in a relevant field.

KEY SKILLS & COMPETENCIES

  • 1-3 years of experience in front desk/administration roles.
  • Proficiency in MS Office (Word, Excel, PPT).
  • Strong communication and interpersonal skills.
  • Good organizational and multitasking abilities.
  • Presentable, proactive, and detail-oriented.

WORKING HOURS

Days: Monday to Friday.

Time: 8:15 AM to 5:30 PM.

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