Accounts & Admin Executive

**1. Accounts Role - End to End in CRO**

A CRO’s accounts function is crucial for **financial compliance, client billing, vendor payments, and project cost control** — all aligned with industry regulations like GCP, ICH, and local laws.

**Key Responsibilities**

**A. Financial Management**
- **Bookkeeping & Ledger Maintenance**: Maintain day-to-day accounts in accounting software (Tally, SAP, QuickBooks, etc.).
- **Invoice Preparation & Billing**: Generate invoices for sponsors/clients based on project milestones or contracts.
- **Vendor Payments**: Process vendor bills (labs, site payments, medical writers, couriers, etc.).
- **Expense Tracking**: Monitor site payments, CRA travel claims, and clinical trial expenses.
- **Petty Cash Management**: Maintain office petty cash for small expenses with proper documentation.

**B. Compliance & Auditing**
- **Statutory Compliance**: Handle GST, TDS, PF, ESI, Professional Tax, and other local taxes.
- **Audit Coordination**: Assist in internal, statutory, and sponsor audits by providing requested financial data.
- **Regulatory Reporting**: File monthly/quarterly/yearly returns.

**C. Budgeting & Forecasting**
- Prepare trial cost budgets and monitor variances.
- Work with project managers to ensure **trial budget adherence**.

**D. Payroll Management**
- Process monthly salaries, incentives, and reimbursements.
- Maintain payroll records and statutory deductions.

**2. Admin Role - End to End in CRO**

The admin function ensures **smooth operations** for all clinical research activities and the office environment.

**Key Responsibilities**

**A. Office & Facility Management**
- Manage office infrastructure (internet, electricity, furniture, equipment).
- Coordinate with vendors for AMC (Annual Maintenance Contracts) — IT systems, CCTV, NVR, generators.
- Oversee housekeeping, security, and pantry services.

**B. Documentation & Compliance**
- Maintain **Trial Master File (TMF)** support from admin side (logistics, archiving).
- Ensure proper document control for contracts, agreements, licenses, and certifications.
- Coordinate with ethics committees for submission logistics.

**C. Logistics & Travel**
- Arrange investigator meetings, sponsor visits, and internal training sessions.
- Handle travel bookings for CRA, project managers, and investigators.
- Manage courier dispatch and tracking of clinical supplies and documents.

**D. Procurement**
- Purchase office supplies, IT equipment, and trial-related consumables.
- Get quotations, prepare comparison sheets, and issue Purchase Orders (POs).

**E. HR & Employee Support (Overlap)**
- Maintain attendance and leave records.
- Assist HR in onboarding (ID cards, workstation setup, induction materials).
- Support in organizing company events and training sessions.

**3. Skills Required**
- **Accounts**: Strong in accounting principles, taxation, and software.
- **Admin**: Vendor management, communication, multitasking.
- **CRO-specific**: Understanding of clinical research terminology, confidentiality, and GCP guidelines.
- **Soft Skills**: Time management, problem-solving, negotiation.

**4. End-to-End Workflow in a CRO Context**
- **Before Trial Start**:

- Accounts: Prepare budgets & vendor contracts.
- Admin: Arrange office/trial site readiness, procure equipment.
- **During Trial**:

- Accounts: Process site payments, vendor bills, reimbursements.
- Admin: Manage logistics, travel, courier, documentation.
- **Post-Trial**:

- Accounts: Final settlements, financial reports, audit support.
- Admin: Archive documents, close vendor contracts, clear assets.

**Job Types**: Full-time, Permanent

Pay: ₹17,000.00 - ₹22,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

**Language**:

- English (preferred)

Work Location: In person