Executive Assistant to CEO

2 days ago

Jawahar Nagar Jaipur Rajasthan, India Soni Hospital Full time

**Key Responsibilities**:

- **Calendar Management**:

- Schedule and coordinate meetings, appointments, and conferences for the MD.
- Manage the MD's calendar, ensuring efficient use of time and prioritization of tasks.
- Anticipate and prepare for upcoming events, meetings, and deadlines.
- **Communication**:

- Act as a liaison between the MD and various internal and external stakeholders.
- Draft, edit, and proofread correspondence and documents on behalf of the MD.
- **Meeting Preparation and Follow-Up**:

- Prepare agendas, materials, and presentations for meetings attended by the MD.
- Take meeting minutes, distribute them, and follow up on action items.
- Ensure that the MD is well-prepared for all meetings and events.
- **Travel Coordination**:

- Arrange and coordinate travel plans, including flights, accommodations, and transportation, for the MD.
- Prepare travel itineraries and ensure all necessary arrangements are in place.
- **Office Management**:

- Maintain an organized and efficient office environment for the MD.
- Manage office supplies, equipment, and ensure the smooth functioning of office systems.
- Handle confidential information with discretion.
- **Project Assistance**:

- Assist in various projects and initiatives as assigned by the MD.
- Conduct research, compile data, and prepare reports as needed.
- **Relationship Building**:

- Cultivate positive relationships with hospital staff, department heads, and external partners.
- Collaborate with other administrative staff to facilitate effective communication and cooperation.
- **Event Coordination**:

- Plan and coordinate hospital events, conferences, and special functions as directed by the MD.
- Oversee logistics, invitations, and ensure events run smoothly.

**Qualifications**:

- Bachelor's degree in Business Administration, Healthcare Administration, or a related field.
- Proven experience as an executive assistant or in a similar role, preferably in a healthcare setting.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software and calendar management tools.
- Discretion and ability to handle confidential information.
- Flexibility to adapt to changing priorities and work independently.

**Salary**: ₹11,758.41 - ₹20,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Weekend availability

Supplemental pay types:

- Overtime pay
- Performance bonus

**Experience**:

- total work: 1 year (preferred)

Ability to Commute:

- Jawahar Nagar, Jaipur, Rajasthan (required)

Ability to Relocate:

- Jawahar Nagar, Jaipur, Rajasthan: Relocate before starting work (required)

Work Location: In person

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