Administration Executive

2 days ago

Bhiwandi, India optimhire inc. Full time

Job Purpose: Planning and coordinating administrative procedures and systems and devising ways to

streamline processes. To oversee the administrative operations of a business. In charge of the department's

day-to-day functions as well as supervising and supporting staff.

**Responsibilities**:
1. Timely Renewals of AMCs (AC, EPBAX, UPS, Water Filter, Pest control, IT

Infra/ CCTV Cameras)

2. Responsible for Office Maintenance - Physical (Structure, Electrical,

Furniture, Electronics, etc)

3. Stock keeping of fixed & movable assets and report on daily basis

4. Responsible for asset tagging and keep the track of the same

5. Liasoning with Govt. officials of TMC / Fire with management’s consent

6. Prepare SOP for Periodic Fire & Safety Drills and implement with

management’s consent

7. House Keeping of office, Production unit & Warehouse

8. Giving stationery requirement for office on monthly basis to purchase and

manage Costing and share reports with management every month

9. Manage material of House Keeping and Pantry and share reports with

management every month

10. Propose Employee Engagement Activities to management and support in

implementation

11. Assisting director in letter drafting

12. Ticketing, Lodging and Boarding Booking

13. Timely utility payments (water, electricity, telephone, etc.)

14. On Time Vehicle Insurance

15. Company vehicles timely servicing & document (Insurance Policy, PUC, RC

book, etc) maintaining.

16. Security Management, Pantry Management and Pest Control management

17. Coordination & follow up with vendors for office assets repairs &
maintenance.

18. Arrangement of Office decorations for festivals & events

19. Managing documents and departmental filing

20. Support in SOP documentation / typing out documents

21. Should be open to accept any unforeseen tasks related to administration

22. Take care of budgeting and cost control

23. Prepare and share admin MIS

Page 2 of 2

Requisite Skills**:Excellent Administrative Skills & good knowledge of Ms-Office**
- Knowledge of all admin related work
- Ability to communicate & work effectively across teams & with a variety of

people both inside & outside the organization.
- Able to work under pressure, flexible, friendly & helpful
- Excellent communication (Written and Verbal)
- Should be good in MS Office (Specifically in Advance excel)
- Should be good in people management
- Good in decision making
- Ability to work under pressure
- Friendly and Cooperative behavior

Desired Skills**:Should have been a part of strategic meetings with any organization**
- Should have created systems and processes with any manufacturing company

Education: Any Graduate

Relevant Experience: 5 to 8 Years experience from FMCG manufacturing industries.

**Job Types**: Full-time, Permanent

**Salary**: ₹20,000.00 - ₹30,000.00 per month

**Experience**:

- total work: 3 years (preferred)
- Administrative: 3 years (preferred)

Work Location: In person

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