Executive Assistant

5 days ago

Mumbai Maharashtra, India Light & Magic Photography Full time

Company Profile:
**About Light & Magic**

At Light & Magic, we specialize in capturing the essence of families, children, babies, students, adults, and events through our lens. Our expertise lies in portrait photography, and we proudly collaborate with top schools, management institutes, individuals, and corporations across Mumbai.

We are dedicated to delivering exceptional photography services and creating memorable experiences for our clients. Our team is passionate about photography and committed to excellence in every project we undertake

**Roles and Responsibilities**:
**Customer Coordination**:

- Act as the primary point of contact for clients, ensuring smooth communication and timely follow-ups.
- Coordinate with customers regarding bookings, invoicing, and delivery timelines.
- Handle customer queries and ensure a positive customer experience from start to finish.

**Invoicing & Delivery Management**:

- Prepare and manage invoices for clients and vendors.
- Track and follow up on payments and ensure timely deliveries of completed projects to customers.

**Vendor Coordination**:

- Liaise with vendors for equipment rentals, supplies, and other project-related needs.
- Manage relationships with external partners to ensure smooth operations.

**HR & Recruitment Assistance**:

- Help manage HR-related tasks such as onboarding new employees, maintaining employee records, and other administrative duties.

**Administrative Support**:

- Help with document organization and filing, ensuring all records are up-to date.

**Marketing Support**:

- Coordinate with marketing vendors or agencies if needed.

**General Support**:

- Provide ad-hoc support in any area of the business that requires assistance, from operations to creative brainstorming.
- Assist with organizing company events, photoshoots, and meetings.

**Qualifications and skills**:

- Bachelor’s degree in business administration, marketing, or related field (preferred but not required).
- 1-2 years of experience in office administration, customer service, or operations.
- Excellent organizational and time management skills.
- Strong communication skills, both written and verbal.
- Proficient in Microsoft Office, G-Suite, and basic invoicing software.
- Ability to multitask and prioritize in a fast-paced environment.
- Experience or interest in photography or the creative industry is a plus.

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- Hindi (preferred)
- English (required)

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