Executive Assistant to CEO

6 days ago

Kochi, India Design Direct UK Full time

**Job Description - Executive Assistant to CEO**

We are looking for a well experienced Executive Assistant to the CEO who is primarily responsible for coordinating and scheduling all business-related duties as delegated by the CEO.

The person needs to provide comprehensive assistance to the CEO in his daily activities, meetings and other important works he needs to look into, along with timely scheduling and reminders. The person will be responsible to collect all department reports, sort the tasks based on its priority and help in strategies and decision making related to the day-to-day operations and administration activities.

**Responsibilities and Duties**
- Scheduling and managing of the CEO’s calendar by scheduling appointments, meetings, engagements, and daily activities.
- Plans, coordinates and ensures the CEO's schedule is followed and respected and Manage information flow in a timely and accurate manner.
- Coordination between different departments and other business divisions for reports, tasks and important decisions pending.
- Update and maintain all meeting notes and sheets related to meetings, follow up managers and other department heads for works to do.
- Assist in projects handled by CEO himself, manage the timelines and team hours and productivity reports and alert to CEO for deviations.
- Prepare Business Proposals and Documentations.
- Should also acts as social media manager for CEO, who is responsible for Monitoring the CEO’s social media accounts and social media posts, work along with Content Team.
- Monitoring and evaluating the effectiveness and impact of strategic initiatives taken up by the company. Support business leads in tracking and follow-up on execution of various initiatives.
- Work with the CEO on any of the works assigned by him and timely completion of the tasks.

**Specific Requirements**
- **Work timing - **Prefer someone who can work in UK timings, between 1pm - 10pm IST, on working days.
- Proficient in preparing documents
- Good communication, coordination and leadership skills
- Acting on behalf of CEO requires lot of responsibilities, and the person should have a flair of doing things on his/her own initiatives.

**Qualification & Requirement**
- MBA Preferred specialization in Marketing, International Business, HR
- Excellent verbal and written communications skills.
- Strongly Proficient in English.
- Should have good interpersonal skills.
- Strong organizational, decision making and problem-solving skills with impeccable multi-tasking abilities.
- Ability to manage multiple calendars.
- Immediate Joinees Preferred.

**Job Types**: Full-time, Regular / Permanent

Schedule:

- UK shift

**Job Types**: Full-time, Regular / Permanent

Schedule:

- Fixed shift
- Monday to Friday

**Experience**:

- Executive Assistant: 1 year (required)

**Speak with the employer**

+91-XXXXXXXXXX

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