Executive Secretary to The CEO

13 hours ago

Kochi Kerala, India SPLASH GAIN ASSOCIATES Full time

**Administrative Support**:

- Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize reports, presentations, and other documents for internal and external meetings.
- **Coordination and Communication**:

- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Coordinate with departments to ensure timely submission of reports and updates to the CEO.
- Facilitate effective communication by relaying messages and ensuring follow-ups.
- **Meeting Management**:

- Organize and prepare for board meetings, client interactions, and team discussions.
- Record minutes of meetings and track action items for follow-up.
- **Confidentiality and Discretion**:

- Handle sensitive and confidential information with utmost professionalism.
- Maintain the integrity of all communications and documents.
- **Event and Travel Management**:

- Plan and coordinate events, conferences, and client visits.
- Handle travel logistics, including flight bookings, accommodation, and itineraries for the CEO.
- **Support to the CEO’s Strategic Goals**:

- Conduct research and compile data to support decision-making.
- Assist in managing special projects as directed by the CEO.

**Qualifications and Skills**
- Bachelor’s degree in Business Administration or related field (Master's preferred).
- Minimum of 3-5 years of experience in a similar role, preferably supporting senior executives.
- Excellent verbal and written communication skills in English and Malayalam.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
- Exceptional organizational and time-management skills.
- Strong attention to detail and ability to multitask effectively.
- Professional demeanor with excellent interpersonal skills.
- Ability to maintain discretion and confidentiality at all times.

**Preferred Attributes**
- Highly proactive and able to anticipate the CEO's needs.
- Flexible to adapt to dynamic schedules and work under pressure.
- Strong problem-solving and decision-making abilities.
- Knowledge of office management systems and procedures.

Pay: ₹25,000.00 - ₹40,000.00 per month

**Experience**:

- total work: 5 years (preferred)

**Language**:

- English, Hindi and Malayalam (required)

Application Deadline: 23/12/2024
Expected Start Date: 01/01/2025

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