Secretary to The CEO

13 hours ago

Kochi Kerala, India Allianze Infosoft Full time

**Education and Qualifications**
- Bachelor’s degree in Business Administration, Management, or related field preferred.
- Proven experience (3+ years) in an executive or administrative assistant role, preferably supporting C-suite executives.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- High level of discretion and professionalism.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office tools.
- Ability to adapt quickly, solve problems proactively, and prioritize tasks effectively.

**Responsibilities**:

- Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel.
- Coordinate and prepare for internal and external meetings, including agenda creation, documentation, and follow-up.
- Handle confidential and sensitive information with integrity and discretion.
- Draft, review, and send communications on behalf of the CEO.
- Maintain efficient filing systems (physical and digital) for key documents.
- Organize domestic and international travel, including accommodations, transportation, and itinerary planning.
- Liaise with senior executives, clients, board members, and staff on behalf of the CEO.
- Track and manage deadlines, project updates, and key deliverables.
- Assist in the preparation of reports, presentations, and other executive documentation.
- Perform general office duties such as ordering supplies, managing correspondence, and event coordination as needed
- Monitor project timelines, deliverables, and communicate progress to relevant stakeholders.
- Collaborate with department heads and project leads to ensure deadlines are met.
- Compile data, reports, and summaries to support decision-making.
- Maintain a project dashboard or tracking system for executive visibility.

Pay: ₹25,000.00 - ₹35,000.00 per month

Schedule:

- Day shift

**Experience**:

- Secretarial work: 2 years (required)

**Language**:

- English (required)

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