Personal Secretary to Md

1 week ago

Gurugram Haryana, India The Elite Rubber Treads Full time

**Designation**: Personal Secretary to MD

**Location**:

- Gurugram, India

**About Us**

We are a prominent importer, trader, and manufacturer specializing in rubber raw materials and products. Headquartered in Gurgaon, we operate across multiple facilities located in Ghaziabad, Gurgaon, and Bhiwadi.

**Functional Definition**

To provide a wide range of high-level administrative and general support duties of a responsible, confidential and complex nature to ensure the seamless implementation and consistent delivery of services provided by the Managing Director.

**Responsibilities/Tasks**
- Should always make crisp notes on recital of the MD at all times.
- To form a detailed process
- initiating a poka-yoke system for standard works.
- Manage and organize the MD’s schedule, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, SOPs, and other documents.
- Coordinate meetings, conferences, and events, including logistics, materials, and follow-up actions.
- Handle confidential and sensitive information with discretion and professionalism.
- Conduct research, gather data, and prepare summaries or reports as needed.
- Assist in personal tasks and errands, such as shopping, reservations, and household coordination.
- Provide general administrative support, including filing, scanning, and organizing documents (both electronic and paper).
- Accompany the MD to various destinations daily, including office, factory, and client/vendor locations.
- Act as a point of reference and coordinate and follow-up on the work of all staff members.
- Propose and implement new ideas and processes within the organization.
- Take efficient notes on all details (Minutes of Meeting) and report it via proper channel.
- Take ownership of all inquiries, resolving, escalating, or identifying alternative contacts as appropriate, and proactively managing all correspondence and meeting actions.

**Qualifications and Requirements**
- Degree
- MBA or a related field preferred.
- Proven experience as a Personal Secretary or in a similar administrative role (more than 2 years).
- Grades in 10th, 12th, graduation, post-graduation
- should be above 65%.
- Strong proficiency in English - writing, speaking and reading.
- Tech-savvy and up-to-date with technology and IT.
- Excellent organizational and time management skills to manage schedules and priorities effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion, integrity, and professionalism in handling sensitive information.
- Ability to work independently and proactively manage tasks with mínimal supervision.
- Adaptability to changing priorities and willingness to take on diverse responsibilities.
- Strong problem-solving skills and attention to detail.
- Self-driven, self-motivated, and a fast learner.
- Reliable, proactive, and flexible.
- Ability to work under pressure, multitask, prioritize, and follow through on tasks to meet deadlines.

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Schedule:

- Day shift

Application Question(s):

- What is your current CTC per month ?*
- What will be your Notice Period ?*
- Is your English - Reading, Writing and Speaking skills proficient? *
- Mention your percentage /CGPA in 10th, 12th, Grad., Post Grad. respectively? (MENTION FOR ALL)*

**Experience**:

- total work: 2 years (required)

Work Location: In person

  • Secretary to Md

    5 days ago

    Gurugram, Haryana, India earlyworldhrconsultants Full time

    Secretarial work, schedule appointments, meetings & conferences, travel logistics, record keeping, monthly dashboard, confidential data & communication, presentations, MIS reports, coordination with cross functional teams and executive news brief. PG Secretarial Education or MA Literature. Exp 5-10 yrs MS Office expertise. Good cross functional...

  • Personal Secretary

    2 weeks ago

    Gurugram, Haryana, India Shivacha Technologies Private Limited Full time

    The roles and responsibilities of a personal secretary - Coordinating meetings and appointments - Managing schedules - Handling correspondence - Maintaining files and records - Organizing events and personal appointments - Preparing documents and presentations - Managing budgets - Screening and directing phone calls - Making travel arrangements - Taking...

  • Personal Secretary

    2 weeks ago

    Gurugram, Haryana, India carhai motors pvt.ltd Full time

    Coordinating meetings and appointments - Managing schedules - Maintaining files and records - Handling correspondence - Making travel arrangements - Overseeing household tasks - Managing finances * - Skills - Communication skills - Interpersonal skills - Time management skills - Strong organizational skills - Ability to multitask - Attention to detail - out...

  • Executive Secretary

    2 weeks ago

    Gurugram, Haryana, India BD Full time

    Job Description Summary Job Description Job Summary: Executive Secretary for MD, India/South Asia (including Bangladesh, Sri Lanka, Maldives and etc.). Performing to coordinate schedules and works with stakeholders. Key Responsibilities: - Providing secretarial support to Managing Director of India/South Asia. - Maintaining calendar and schedule for...

  • Personal Secretary

    7 days ago

    Gurugram, Haryana, India news 24 Full time

    Job Summary **Responsibilities**: Calendar Management: - Schedule and coordinate appointments, meetings, and travel arrangements for the executive. - Manage and organize the executive's calendar, ensuring efficient use of time. Communication: - Draft, proofread, and edit correspondence and documents. Documentation and Filing: - Maintain and organize...

  • Personal Secretary

    3 days ago

    Gurugram, Haryana, India TMF Full time

    Job Summary **Responsibilities**: Calendar Management: - Schedule and coordinate appointments, meetings, and travel arrangements for the executive. - Manage and organize the executive's calendar, ensuring efficient use of time. Communication: - Draft, proofread, and edit correspondence and documents. Documentation and Filing: - Maintain and organize...

  • Eexecutive Assistant, Ea to Md, Personal Secretary

    5 days ago

    Gurugram, Haryana, India Minato Group Full time

    **Job description for EA Profile** - She/He will take active interest in the success of the company and act as a - right arm - to the MD’s - As a highly skilled, versatile resource, you will manage the content of information flowing in and out of the MD’s office, correspondence and presentations for the MD’s, and other executive support as needed. -...

  • Female Personal Secretary

    2 weeks ago

    Gurugram, Haryana, India Craftedu advisors services pvt ltd Full time

    Wanted a female Personal Secretary who is open minded, friendly, matured, soft spoken, good communicator, can handle people Cv & Pic is Must Few years of experience will be advantageous. Confidentiality is essential knowledge of advance excel / power point will be an additional advantage Pay: ₹20,000.00 - ₹40,000.00 per month Work Location: In...

  • Female Personal Secretary

    5 days ago

    Gurugram, Haryana, India Craftedu advisors services pvt ltd Full time

    Wanted a female Personal Secretary who is open minded, friendly, matured, soft spoken, good communicator, can handle people. Few years of experience will be advantageous. Confidentiality is essential knowledge of advance excel / power point will be an additional advantage Pay: ₹20,000.00 - ₹40,000.00 per month Work Location: In person Expected Start...

  • Personal Secretary for Travel Company

    7 days ago

    Gurugram, Haryana, India Mystic mountain trips Full time

    We need Bold, Confident,Outgoing,Flexible FRESHER GIRLS to work as PERSONAL secretary Only those Girls who understand the Job of a PERSONAL secretary should apply English speaking Well dressed Willing to travel Know how to manage schedule and planning of Travel Business Freelancer would be given preference **Job Types**: Full-time, Part-time, Fresher,...