Secretary to CEO

2 days ago


Ameerpet Hyderabad Telangana, India FORWARD LIFE PVT.LTD Full time

**Designation: Secretary to CEO (Clinical Research Organization)**

**Role Overview**

**Key Responsibilities**

**1. Executive Assistance & Coordination**
- Manage the CEO’s calendar, schedule, and appointments effectively.
- Organize and coordinate internal/external meetings, conferences, and travel plans.
- Prepare agendas, record minutes, and ensure follow-ups on action points.

**2. Communication & Correspondence**
- Draft, proofread, and manage all communication on behalf of the CEO.
- Handle confidential documents and maintain discretion at all times.
- Act as the point of contact between the CEO and senior management, clients, and partners.

**3. Strategic & Administrative Support**
- Support the CEO in research, data compilation, and preparation of reports or presentations.
- Assist in tracking **key business priorities**, ensuring alignment across departments.
- **Manage milestone tracking systems** to monitor organizational progress toward strategic goals.
- **Track and report Key Performance Indicators (KPIs)** for CEO’s review and board presentations.
- Coordinate and assist in the execution of strategic initiatives and performance reviews.

**4. Liaison & Representation**
- Professionally represent the CEO in internal and external communications.
- Build strong relationships with stakeholders, board members, and business associates.
- Ensure seamless communication flow between the CEO’s office and the organization.
- **Gender Preference**: Female
- **Education**: Graduate / Postgraduate (Master’s Degree preferred)
- **Experience**: Minimum **1+ year** of experience as an Executive Assistant, Secretary, or Administrative Coordinator.
- **Preferred Background**:

- **NRI returnees or professionals with international exposure** and multicultural work experience.

**Skills & Attributes**
- Excellent communication and presentation skills in English (spoken & written).
- Polished personality with high emotional intelligence and global perspective.
- Strong organizational, analytical, and multitasking abilities.
- Proficiency in **MS Office (Word, Excel, PowerPoint, Outlook)** and project tracking tools.
- Strong understanding of **milestone management and KPI monitoring systems**.
- High level of professionalism, discretion, and integrity.
- Self-driven, proactive, and adaptable to fast-paced leadership environments.

**Compensation & Benefits**
- Competitive salary commensurate with qualifications and global exposure.
- Professional, empowering, and inclusive work culture.
- Direct mentorship under the CEO and exposure to strategic business functions.
- Opportunity to grow within senior management support and corporate communication roles.

**Notes**:

- Must be below 32 years of age.
- Should be willing to work in rotational shifts.
- Must agree to a 2-year employment agreement.

Pay: ₹17,000.00 - ₹22,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Work Location: In person


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