Executive Assistant to CEO

6 days ago

Ecil Hyderabad Telangana, India Autocracy Machinery Pvt Ltd Full time

**Position Overview**:
**Key Responsibilities**:

- **Chase Deliverables**: Actively pursue and track deliverables from individuals both within and outside the organization to ensure timely completion and alignment with the CEO's objectives.
- **Calendar Management**: Manage the CEO's calendar efficiently, scheduling appointments, meetings, and ensuring that the CEO is well-prepared and informed about upcoming commitments.
- **Draft Meeting Minutes**: Attend meetings alongside the CEO and accurately draft meeting minutes, capturing key discussions, decisions, and action items for distribution to relevant stakeholders.
- **Meeting Preparation**: Collaborate with various stakeholders to gather and organize necessary documents, data, and presentations for meetings attended or led by the CEO, ensuring seamless presentation and discussion flow.
- **Assist in Report Preparation**: Support the CEO in preparing regularly scheduled reports by collecting, analyzing, and formatting data, as well as ensuring accuracy and adherence to established deadlines.
- **Document Repository Management**: Maintain an organized and accessible document repository, ensuring that critical files, reports, and financial documents are securely stored and easily retrievable as needed.
- **Travel Arrangements**: Facilitate travel arrangements, including flights, accommodations, and ground transportation, for the management team, ensuring cost-effectiveness and adherence to travel policies.
- **Data Entry**: Assist in data entry tasks, maintaining accuracy and confidentiality while inputting financial, operational, and administrative information into relevant systems or spreadsheets.

**Qualifications**:

- Bachelor's degree or Masters degree in Mechanical field
- Proven experience in an administrative or assistant role, preferably supporting executive-level management.
- Experience in working as secretary will be plus
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Excellent communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
- Attention to detail and a high level of accuracy in all tasks performed.
- Discretion and ability to handle confidential information with sensitivity.
- Exposure in manufacturing industry is a plus

**This position offers an exciting opportunity to work closely with senior leadership and contribute to the strategic initiatives of the Organization. If you are a proactive and resourceful individual with a passion for supporting organizational success, we encourage you to apply.**

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹45,000.00 per month

**Benefits**:

- Health insurance
- Life insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Morning shift

Work Location: In person

Application Deadline: 28/02/2025
Expected Start Date: 03/03/2025

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