Production Co-ordinator

**JOB TITLE**

Production Coordinator

**JOB GROUP/CATEGORY**

**DIRECTORATE**

Head Office

**REPORTED TO**

Event Manager

**REPORTED BY**

**OBJECTIVE SUMMARY**

“Production Coordinator” is responsible for executing events as per plan by coordinating & supervising the vendors, overseeing the setup on the event day, managing the logistics.

**REPORTING RELATIONSHIP**

**EVENT MANAGER**

**PRODUCTION COORDINATOR**

**MEASURING VALUES**

**KEY RESULT AREAS**

**KEY PERFORMANCE INDICATOR**
- Event Coordination
- On - Time Event Coordination
- On - Budget Event Completion
- Vendor & Logistics Management
- On - Time Vendor Arrangement & Coordination
- Effective Vendor Negotiation
- Monitoring & Control
- DPR

**JOB RESPONSIBILITIES**

**AREAS**

**RESPONSIBILITIES**

Event Coordination

Responsible for executing the events as per the plan by properly coordinating with the vendors and logistics.

Responsible for completing the events on time and budget as per the plan.

Responsible for having a clear understanding on how to execute events at times when there is an issue & take corrective actions for rectifying them.

Accountable for executing work as per the direction of event manager /reporting person.

Responsible for managing the volunteers in the events & allocating their work.

Responsible for managing the installations and equipment or supplies for events

Responsible to ensure good relations with the clients on the event day by providing good service which will be helpful for future businesses.

Responsible for having well knowledge in the work flow of events.

Vendor & Logistics Management

Responsible for networking with vendors for the events and negotiate with them for providing feasible price for materials/items.

Responsible for arranging the materials needed for the events, and deliver them to the event site one day before the event take place for effectively executing the events.

Responsible for having contacts with more than 1 vendors by researching based on the creativity, quality & cost.

Responsible for monitoring vendors and making sure they are executing work as per the plan.

Monitoring & Control

Responsible for preparing the daily performance report and sharing it to the reporting officer for evaluation.

**STATIONARY ITEMS/TOOLS/MACHINES NEEDED FOR THE ROLE**
- Computer/Laptop
- Pen, Calculator
- Mobile

**ENVIRONMENTAL CONDITIONS**
- Production Coordinator usually works in field, but needs to be present in office for meetings as per the discretion of the management.
- Normal working hours, may be required to work outside normal working hours due to the nature of the work in general. Additionally, will often need to work evenings, weekends, and overtime hours to accommodate activities such as management meetings etc.

**REQUIRED QUALIFICATION**

**Education**

Bachelor’s Degree/Post Graduate Degree

Knowledge of Leadership Management

Knowledge of the Industry Standards and Practices

**Experience**

Minimum 1 - 3 years of experience as Production Coordinator/Event Coordinator in event management industry

**Skills**

Management Skills: Analytical skills, organization skills, convincing and coaching skills, establishes business objectives and translates business objectives into action plans and results, experience leading and developing an effective team.

Communication Skills: Excellent communication skills, able to communicate effectively at all levels of the organization, able to effectively resolve conflict situations, able to work collaboratively with staff.

**Competencies**

Team leadership, collaboration, influencing confident and skills to deal directly with and influence senior managers, customer service focused, energetic, intelligent, respects confidentiality, pro-active, integrity, enthusiastic, commitment and respect for diversity and able to work independently.

**Mental Competencies**

Behave Ethically

Build Relationships

Communicate Effectively

Foster Teamwork

Never Compromise

Focus on Quality

**Salary**: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Flexible shift

Ability to commute/relocate:

- Calicut - 673016, Kerala: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)