Executive Assistant to CEO

The role of an Executive Assistant (EA) to a CEO is highly dynamic and central to supporting executive leadership, managing communications, and ensuring smooth daily operations. Here are the key responsibilities of an EA to a CEO:
1. **Calendar and Schedule Management**
- Manage the CEO's calendar, scheduling appointments, meetings, and events.
- Coordinate time-sensitive meetings, often with high-level stakeholders and partners.
- Prioritize and adjust schedules as necessary to accommodate shifting priorities.
- Draft, proofread, and send correspondence on behalf of the CEO.
- Liaise between the CEO and internal/external contacts to maintain effective communication flow.

3. **Meeting Coordination and Preparation**
- Organize and coordinate meetings, ensuring agendas, presentations, and materials are prepared in advance.
- Take detailed meeting minutes and ensure follow-ups on action items.
- Coordinate virtual and in-person meetings, including logistics, technology setup, and travel arrangements.

4. **Travel Arrangements**
- Arrange domestic and international travel, including flights, accommodations, and transportation.
- Create detailed travel itineraries with contingencies for unexpected changes.
- Ensure that all travel documentation, such as visas and passports, are up-to-date.

5. **Project Management Support**
- Support or lead specific projects as delegated by the CEO, often coordinating across teams.
- Monitor progress on strategic initiatives and provide the CEO with updates and insights.
- Conduct research, prepare presentations, and compile data as needed for projects or meetings.

6. **Confidential Information Handling**
- Manage highly confidential and sensitive information discreetly.
- Ensure secure handling of sensitive documents, both digital and physical.

7. **Reporting and Document Preparation**
- Prepare and compile reports, presentations, and documents for board meetings, stakeholders, and internal teams.
- Conduct research and compile data to support strategic decisions.
- Maintain and organize important records and documents for easy retrieval.

8. **Relationship Management**
- Build strong relationships with key stakeholders, partners, board members, and team members.
- Represent the CEO professionally, acting as a trusted point of contact.
- Coordinate and facilitate communications with board members and high-profile clients.

9. **Office and Personal Administration**
- Oversee or support other administrative tasks related to the CEO's office, such as supplies and facility management.
- Handle personal tasks and errands for the CEO as requested.

10. **Problem-Solving and Decision Support**
- Act as a problem-solver by addressing issues proactively and providing solutions.
- Provide information and insights that assist the CEO in decision-making.
- Serve as a sounding board for the CEO, offering input on matters when appropriate.

11. **Time and Priority Management**
- Help the CEO prioritize tasks and initiatives, ensuring efficient time management.
- Act as a trusted advisor, suggesting ways to optimize schedules and reduce distractions.
- Ensure the CEO stays on track with deadlines, milestones, and commitments.

12. **Event and Conference Planning**
- Organize and coordinate company events, executive offsites, and conferences.
- Manage logistics, agendas, and invitations for these events.

Overall, the EA to the CEO plays a crucial role in helping the executive stay focused, organized, and effective by managing day-to-day administrative functions and enabling efficient communication within the organization and beyond.

Pay: ₹30,000.00 - ₹50,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Assistant to CEO: 5 years (required)

**Language**:

- English Fluency (required)

Work Location: In person