Executive Assistant to CEO

2 weeks ago

Pune, India Yantra Tech Innovation Lab Pvt Ltd. Full time

**Urgent Requirement for EA / PA to CEO**

Ability to work at US Shift - 5 pm to 2 am IST.

**Responsibilities**:

- Must be able to maintain the highest level of professionalism when speaking with our clients on behalf of the Director/CEO and provide him with any backup on the inquiry whenever possible prior to delivering the message to him.
- You will redirect inquiries on behalf of Director/CEO to other departments whenever possible and ensure they are followed through to completion.
- Maintain calendars arrange, coordinate and prioritize complex scheduling of the Director/CEO.Make all travel arrangements for the team, documents and document processes and corporate with the team.
- Responsible for maintaining physical and virtual document filing systems.
- Assist other teams as needed.
- Responsible for performing administrative and secretarial duties and reporting to CEO, also keep records, maintain databases, and enter data.
- Making travel arrangements, answering calls, and also coordinating with internal departments are part of their job.
- Also be in charge of managing top management’s external and internal correspondence.
- Applicant will also be responsible for sending reminders, managing an events calendar, and scheduling appointments.
- Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.

ESSENTIAL FUNCTIONS
- Providing support for travelers through acquiring visas, assisting with expenses.
- Pre-booking of hotels and cabs/taxis from one location to another.
- Maintaining personnel and travel tracking sheets.
- Maintaining the electronic document databases. Other duties as required.

Ability to write memos, waivers, and other written communication clearly.

Establish a strong understanding of reporting for corporate travel.

Assists all corporate travelers with travel advances, travel arrangements and completing expense reports.

Maintain awareness of any travel related policy changes, ADS changes and system enhancements.

**Requirements**:
Knowledge/skill/competency in tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel)

Excellent communication skills required.

**Requirement Category**

**Industry**: IT-Software/Software Services 

**Functional Area**: Secretary

**Role:  **Secretary/PA/EA

**Salary**: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday
- Night shift

**Experience**:

- total work: 5 years (required)

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