Executive Assistant

6 days ago


Noida Uttar Pradesh, India Pinga Solutions Pvt. Ltd. Full time

**Year of Relevant Experience - 15 - 20 Yrs**
- Maintain Delegation sheet. Delegate tasks to respective teams given by the Director and ensure they are complete on time. Escalate in time to ensure timely and satisfactory closure.
- Update and maintain all google drive sheets and ensure respective teams are completing the same on time.
- Collect and organize WTDL review meetings every week on Friday/Saturday with all teams.
- Coordinate and organize the daily standing meetings with teams in the morning on time.
- Prepare and edit correspondence, communications, presentations and other documents for the Director.
- File and retrieve documents and reference materials
- Conduct research, assemble and analyze data to prepare reports and documents
- Design and maintain databases
- Manage and maintain executives schedules, appointments and travel arrangements, guest meetings etc on behalf of MD.
- Arrange and coordinate meetings and events
- Record, transcribe and distribute minutes of meetings. Take MOM for all meetings and correspondence and share it with MD.
- Monitor, respond to and distribute incoming communications as told
- Answer and manage incoming calls of the MD and maintain log of calls missed and to be responded to.
- Receive and interact with incoming visitors on behalf of MD
- Coordinate with internal staff at all levels for reports and follow ups.
- Maintain the calendar of MD and remind him on time for events and tasks in the calendar
- Manage the personal tasks of the MD as and when asked to or scheduled for

Education Qualification ( Mandatory) - Secretarial Course

Special Knowledge / skills required for the role - Exp as EA/PA

Other attributes - Strong communication skill, coordination and follow up skill, good in preparing reports & documentation; must be positive and high energy level person

Pay: ₹30,000.00 - ₹40,000.00 per month

Schedule:

- Day shift
- Weekend availability

Application Question(s):
**Experience**:

- total work: 10 years (required)

Work Location: In person


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