Back Office Assistant

17 hours ago

Borivali West Mumbai Maharashtra, India Smartads Advertising Agency Full time

A Back Office Assistant in an advertising agency plays a crucial role in supporting the smooth operation of the agency's administrative functions. While the front office deals directly with clients and creative work, the back office ensures that all administrative tasks are efficiently handled, allowing the agency to focus on delivering high-quality services to its clients. Here's a description of the responsibilities and duties typically associated with a Back Office Assistant in an advertising agency:

- **Data Entry and Management**: They are responsible for accurately entering and maintaining data in the agency's systems and databases. This could include client information, project details, financial records, and employee data.
- **File Management**: Back Office Assistants organize and maintain both physical and digital files, ensuring that documents are properly stored and easily accessible when needed. They may also assist in maintaining confidentiality and security protocols for sensitive information.
- **Billing and Invoicing**: They assist in the billing and invoicing process by preparing client invoices, tracking payments, and following up on overdue accounts. They may also work closely with the finance department to ensure accurate financial records.
- **Coordination and Logistics**: Back Office Assistants help coordinate meetings, appointments, and travel arrangements for agency staff and clients. They may also assist in organizing events, workshops, or presentations hosted by the agency.
- **Quality Assurance**: They may assist in quality assurance processes by proofreading documents, checking for errors or inconsistencies, and ensuring that deliverables meet the agency's standards before they are sent to clients.
- **General Office Maintenance**: Back Office Assistants may also be responsible for general office maintenance tasks such as ensuring cleanliness, coordinating repairs, and liaising with building management or external vendors.

Pay: From ₹10,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Language**:

- English (preferred)

Work Location: In person

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