Office Assistant

6 days ago

Peenya I Stage Bengaluru Karnataka, India Milestone Aluminium Company Pvt Ltd Full time

**Roles and Responsibilities of an Office Assistant**

The Office Assistant plays a vital role in ensuring the smooth day-to-day functioning of the office by providing administrative, clerical, and front-desk support to the team.

**Administrative Support**
- Maintain and update filing systems (physical and digital)
- Draft letters, memos, and other correspondence
- Assist in the preparation of reports and presentations
- Schedule appointments, meetings, and conference room bookings

**Front Desk Duties**
- Greet and assist visitors or clients courteously
- Answer phone calls and direct them to appropriate staff
- Handle general inquiries and provide basic information

**Documentation & Data Entry**
- Maintain accurate records and databases
- Enter data into spreadsheets or management systems
- Organize and retrieve data as needed

**Office Supplies & Inventory**
- Monitor and order office supplies when stock is low
- Maintain an inventory of office equipment and stationery
- Coordinate with vendors for office maintenance or supplies

**Clerical Support**
- Photocopying, scanning, and printing documents
- Assist in binding, filing, and distributing documents
- Help staff with minor IT issues like printer errors or basic troubleshooting

**Office Maintenance Coordination**
- Ensure cleanliness and orderliness of the office
- Coordinate with housekeeping, security, or maintenance staff
- Report any facility issues to the appropriate department

**Support for Events & Meetings**
- Assist in organizing staff meetings, workshops, or office events
- Set up meeting rooms with required materials and refreshments
- Take and distribute meeting minutes when required

**Confidentiality & Compliance**
- Handle sensitive information with discretion
- Adhere to company policies and data protection guidelines

**Job Types**: Full-time, Permanent

Pay: ₹12,000.00 - ₹18,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

**Experience**:

- Office Assiatnt: 4 years (required)

License/Certification:

- 2 Wheeler Licence (required)

Work Location: In person

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