Admin Assistant

4 days ago

Peenya I Stage Bengaluru Karnataka, India Milestone Aluminium Company Pvt Ltd Full time ₹ 1,44,000 - ₹ 2,16,000 per year

Roles and Responsibilities of an Office Assistant

The Admin Assistant plays a vital role in ensuring the smooth day-to-day functioning of the office by providing administrative, clerical, and front-desk support to the team.

Administrative Support

  • Maintain and update filing systems (physical and digital)
  • Handle incoming and outgoing mail, emails, and packages
  • Draft letters, memos, and other correspondence
  • Assist in the preparation of reports and presentations
  • Schedule appointments, meetings, and conference room bookings

Front Desk Duties

  • Greet and assist visitors or clients courteously
  • Answer phone calls and direct them to appropriate staff
  • Handle general inquiries and provide basic information

Documentation & Data Entry

  • Maintain accurate records and databases
  • Enter data into spreadsheets or management systems
  • Organize and retrieve data as needed

Office Supplies & Inventory

  • Monitor and order office supplies when stock is low
  • Maintain an inventory of office equipment and stationery
  • Coordinate with vendors for office maintenance or supplies

Clerical Support

  • Photocopying, scanning, and printing documents
  • Assist in binding, filing, and distributing documents
  • Help staff with minor IT issues like printer errors or basic troubleshooting

Office Maintenance Coordination

  • Ensure cleanliness and orderliness of the office
  • Coordinate with housekeeping, security, or maintenance staff
  • Report any facility issues to the appropriate department

Support for Events & Meetings

  • Assist in organizing staff meetings, workshops, or office events
  • Set up meeting rooms with required materials and refreshments
  • Take and distribute meeting minutes when required

Confidentiality & Compliance

  • Handle sensitive information with discretion
  • Adhere to company policies and data protection guidelines

Job Types: Full-time, Permanent

Pay: ₹12, ₹18,000.00 per month

Benefits:

  • Health insurance
  • Paid sick time
  • Paid time off
  • Provident Fund

Experience:

  • Office Assistant: 4 years (Required)

License/Certification:

  • 2 Wheeler Licence (Required)

Work Location: In person

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