Administrative Support Intern

**Background**

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and**inspiring stories.**

UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment supporting policy initiatives and institutional reforms, and accelerating sustainable development for all.

With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet.

UNDP India’s new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios:

- Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs.
- Enhanced economic opportunities and social protection to reduce inequality, with a focus on the

marginalized.
- Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability.

South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture.

You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first.

**Project Background**:
The Administration and Security Unit is responsible for the effective and efficient management of office operations, ensuring a supportive environment for organizational functions. This includes facilities management, logistics coordination, procurement support, office maintenance, and adherence to safety and sustainability standards. The unit collaborates with other in-house agencies within the UN House to optimize operational efficiency, streamline processes, and support the overall common administrative needs of the organization, including cafeteria management, facility management, and the management of common premises.

**Duties and Responsibilities**

The intern will play an active and creative role in supporting the Common Services team to ensure efficient facility operations and meaningful workplace improvements.

Key responsibilities include:

- Reimagine and Improve Workspaces: Contribute to redesigning office spaces by brainstorming innovative layouts, proposing ergonomic furniture arrangements, and enhancing visual and functional aesthetics for a more inspiring work environment.
- Preserve Architectural Legacy: Gain a unique opportunity to work within a building designed by the renowned American architect Joseph Allen Stein. Support initiatives that respect and reflect architectural heritage while improving infrastructure to meet modern-day standards.
- Engage in Sustainability Projects: Be part of ongoing sustainability initiatives such as the implementation of a Building Management System (BMS), construction of a solar carport, and MEP (Mechanical, Electrical & Plumbing) audits aimed at energy efficiency and resource optimization.
- Facility Walkthroughs and Inspections: Conduct regular inspections of facilities to ensure cleanliness, safety, and functionality; flag and follow up on required improvements.
- Vendor Coordination and Stakeholder Interaction: Work alongside vendors and service providers, gaining real-world experience in contract coordination and vendor performance tracking.
- Design Smart Tools: Develop templates and digital tools to track maintenance logs, third-party duty sheets, and routine inspection reports, contributing to a more efficient workflow.
- Supervise Ongoing Renovation and Maintenance Works: Assist in track