Quality Admin Support Associate

2 weeks ago

Visakhapatnam Andhra Pradesh, India Pfizer Full time

Use Your Power for Purpose

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.

What You Will Achieve

In this role, you will:

- Serve as the key point of contact for administrative activities, ensuring smooth operations within the team.
- Create agendas, schedule appointments, and issue meeting minutes for meetings and conference calls.
- Implement process improvements for administrative tasks and resolve difficult issues with integrity and confidentiality.
- Organize documents, maintain an inventory of files, and manage purchase orders through the Ariba system.
- Set up and handle logistics for large or off-site meetings and identify cost-effective vendors for various activities.
- Ensure accuracy of work, use judgment to determine work methods, and proactively organize workflow.
- Contribute ideas, foster enthusiasm, and negotiate timely execution of work while taking personal accountability for quality and professional development.
- Complete complex assignments independently, ensure nonstandard work is reviewed for compliance and quality, and often be designated as the lead for specific projects.

Here Is What You Need (Minimum Requirements)
- Graduate with at least 4 years of experience
- Demonstrated planning and organizing skills
- Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
- Excellent attention to detail and interpersonal skills
- Ability to work with confidential documents and information
- Strong communication and collaboration skills
- Ability to carry out all office functions proficiently and complete quality work on a timely basis

Bonus Points If You Have (Preferred Requirements)
- Prior experience as an Administrative Assistant supporting executive leadership in a global organization
- Knowledge of the pharmaceutical industry and healthcare environment
- Experience in training others and providing guidance to the team
- Strong organizational skills and the ability to manage multiple tasks simultaneously
- Proactive approach to work and the ability to initiate follow-up actions

Work Location Assignment: On Premise

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Administrative

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