Front Office Assistant

19 hours ago

Kengeri Satellite Town, India Caladium Innovations Full time

**Job Overview**:
The Office Assistant will provide comprehensive support to GM Business Development, assisting with administrative tasks, scheduling, communication, and other duties as needed to ensure efficient operation of daily activities.

**Responsibilities**:

- **Administrative Support**:

- Draft and proofread documents, letters, and reports.
- Organize and maintain files, records, and databases.
- Handle travel arrangements, including booking flights, accommodations, and transportation.
- If required employee may have to travel occationally for client meetings, seminars and trainings
- **Calendar Management**:

- Coordinate and schedule meetings, appointments, and events.
- Prepare meeting agendas and necessary materials.
- Ensure timely reminders and follow-up on action items.
- **Communication**:

- Serve as a liaison between Caladium Innovations / Jiiva Creations and clients, colleagues, and other stakeholders.
- Screen and route incoming communications.
- Draft and respond to correspondence on behalf of Caladium Innovations / Jiiva Creations.
- Help the team Prepare Presentations and Writeups
- Handling Social Media like Facebook, Linkedin, Twitter, Instagram
- **Task Management**:

- Prioritize and manage multiple tasks simultaneously.
- Anticipate needs and proactively address issues as they arise.
- Track and report on progress of ongoing projects.
- **Personal Assistance**:

- Assist with personal tasks and errands as needed.
- Handle household management responsibilities such as coordinating repairs, deliveries, and appointments.
- Provide support during personal events or engagements**Qualifications**:

- Proven experience as a office assistant or similar role.
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Discretion and confidentiality in handling sensitive information.
- Proficiency in MS Office and other relevant software.
- Ability to adapt to changing priorities and work under pressure.
- Bachelor's degree preferred but not required.
- Knowledge of Graphic Design Software like Corel Draw, Photoshop / Web Design is added advantage

**Additional Information**:

- This is a full-time position based Kengeri. Occasional evening or weekend work may be required.
- Salary and benefits package will be commensurate with experience and qualifications.

English, Hindi and Kannada languages is mandatory

Computer knowledge of MS Word, MS Excel, Presentations & Internet is mandatory

**Salary**: ₹7,000.00 - ₹15,000.00 per month

Schedule:

- Day shift
- Weekend availability

Supplemental pay types:

- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front Desk associate: 1 year (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person

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