Travel and Administration Executive

3 days ago

Sahakar Nagar Bengaluru Karnataka, India Sea6 Energy Pvt. Ltd. Full time

**Job Description: Travel & Administration - Executive**

**Company Overview**:
Founded in 2010 at the Indian Institute of Technology Madras, Sea6 comprises a multidisciplinary and highly talented team of engineers and scientists. We strive to create disruptive solutions for a sustainable planet and are looking for individuals who share our passion for innovation and sustainability in a field with the potential to revolutionize ocean agriculture.

**Position**: Travel & Administration Executive
**Company**: Sea6 Energy Private Limited
**Location**: Bangalore

**Job Summary**:
**Responsibilities**:
**Travel Desk**:

- **Travel arrangements**: Support the Travel Manager with flight bookings, domestic travel (train/bus), hotel reservations, transportation, visa processes, and overall travel coordination.
- **Coordination**: Liaise with airlines, hotels, and other service providers to ensure efficient and employee-friendly travel arrangements.
- **Customer service**: Address travel-related queries and provide excellent service to employees.
- **Record keeping**: Maintain accurate records of travel transactions, vendor bills, and correspondence.
- **Timely support**: Provide timely updates on flight schedules, cancellations, or changes.
- **Negotiation**: Negotiate with vendors to secure the best rates.
- **Emergency changes**: Manage emergency changes or cancellations and communicate updates to traveling employees.
- **Travel reports/MIS**: Prepare and submit detailed travel reports and MIS. Follow up on billing and payments.

**Administration**:

- **Office management**: Handle general office tasks, including stock-keeping, issuing, and controlling stationery/office supplies as per employee needs.
- **Front desk support**: Answer phone calls, communicate with stakeholders, and convey important messages.
- **HR support**: Assist new recruits with facilities and necessary assets, and support the HR team in organizing events and meetings.
- **Facilities management**: Ensure office facilities and guesthouses are well-maintained and address any concerns raised by employees.
- **Expense management**: Manage petty cash, document expenditures, file monthly expense statements, and ensure timely payments.
- **ID cards**: Manage the issuance and control of ID cards in coordination with HR. Coordinate with offices/factories for visitor/guest management and gate passes.
- **Material inward/outward**: Coordinate inward/outward couriers and material dispatches for domestic and international shipments.

**Desired Skills**:

- Strong written and verbal communication skills.
- Proficiency in MS Office tools (Excel, Word, PowerPoint).
- Excellent time management.
- Strong organizational and multitasking abilities.
- Problem-solving attitude.
- Attention to detail.

**Job Types**: Full-time, Permanent

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- Have you handled domestic and international travel arrangements, including flights, hotels, and transportation?
- Have you managed office administration tasks such as inventory control, facility management, or event coordination?
- Are you familiar with tools or software for booking travel and managing itineraries?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: In person

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