Admin Executive

13 hours ago

Topsia Kolkata West Bengal, India ALCLAD FABRICATION PVT LTD Full time

Key Responsibility Areas (KRAs)
- Facility & Office Management
Oversee cleanliness, safety, repair, and maintenance of office premises.
Ensure smooth functioning of utilities and office infrastructure.

Vendor & Asset Management
Finalize service providers and vendors.
Maintain asset registers and ensure optimal use of company resources.

Procurement & Inventory
Ensure cost-effective purchasing and timely availability of admin supplies.
Manage stock and disposal of obsolete items.

Travel & Accommodation
Organize official travel and lodging for employees, clients, and guests.
Ensure adherence to travel policies.

Administrative Budgeting
Prepare and monitor admin budgets.
Implement cost-saving measures without compromising service quality.

Compliance & Documentation
Maintain documentation of contracts, insurance, AMC, licenses, etc.
Ensure safety and statutory compliance (fire, hygiene, etc.).

Team Management
Lead and supervise front office, housekeeping, security.
Ensure high performance and proper task delegation.

Event & Meeting Support
Coordinate internal events, meetings, and special projects.
Provide logístical support and facility setup.

Risk & Emergency Handling
Implement crisis management and disaster preparedness protocols.
Monitor security systems (CCTV, access control).

*Skills Required
Facility and office operations expertise
Vendor negotiation and cost control
Excellent communication and coordination
Proficient in MS Office, Especially MS Excel Advance, ERP/Admin tools are preferable
Problem-solving and decision-making skills
Compliance and safety awareness
Time and resource management
- Qualifications & Experience

Bachelor’s degree (any stream); MBA/PGDM preferred
1+ year of experience in admin/facility roles
Experience handling multiple locations or large facilities is an added advantage
Familiarity with legal, security, and compliance-related processes

Pay: ₹10,000.00 - ₹15,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

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