Executive Assistant

CORPORATE OFFICE, Kolkata, West Bengal, India
- Department
- CHAIRMAN'S OFFICE
- Job posted on
- Jul 14, 2025
- Employment type
- REGULAR

SECTION II: JOB SUMMARY
- To lead and manage the planning and scheduling functions for complex EPC projects, ensuring alignment with organizational strategy and timely delivery. This role demands strategic foresight, strong communication, and direct interaction with the Chairman to support decision-making at the executive level.

SECTION III: DO - KEY ACTIVITIES AND RESPONSIBILITIES OF THE ROLE
- Perspective
- Responsibility
- Key Responsibilities
- Strategic Planning & Reporting:

- Develop and maintain detailed project schedules (Level 1 to Level 5) using Primavera (P6) or equivalent tools.
- Provide regular progress reports, dashboards, and critical path analyses directly to the Chairman.
- Forecast and highlight potential delays or risks with mitigation strategies.
- Align planning strategies with the Chairman’s vision and business objectives.
- Project Controls:

- Coordinate with engineering, procurement, and construction teams to ensure schedule integration across all disciplines.
- Monitor resource loading, productivity, and cost trends.
- Ensure accurate earned value analysis (EVA) and progress tracking.
- Stakeholder Management:

- Serve as a key liaison between the Chairman and project teams for updates, escalations, and decisions.
- Support executive decision-making with high-quality data, visuals, and analytics.
- Governance & Compliance:

- Ensure planning practices adhere to corporate governance and project management standards.
- Implement project planning procedures and best practices across all EPC activities.
- Risk & Change Management:

- Lead the schedule risk analysis and support the change management process.
- Evaluate impact of design changes, procurement delays, or field issues on schedule.
- Learning & Development
- Monitor physical and financial progress of all projects monthly
- Validate milestone achievements and certify completion percentages
- Review technical quality, BOQ adherence, and material utilization
- Track unbilled stocks and work-in-progress with proper ageing
- Prepare and present planned vs. actual cash flow reports for each project
- Identify project bottlenecks, risk areas, or deviations from tender commitments
- Coordinate with project managers and site teams for accurate data collection
- Support preparation of progress review dashboards for the Chairman

SECTION IV: DELIVER - KEY OUTPUTS / RESULTS FROM THE ROLE
- Key Performance Indicators (KPI) What are the measurable indicators for the role?
- Measurable Deliverables
- Solid understanding of tender documents, BOQ, project planning, and quality assurance
- Proficient in MS Project, Primavera, or similar project management tools - Strong reporting, presentation, and coordination skills
- High integrity, confidentiality, and attention to detail

SECTION V: DISPLAY - KNOWLEDGE & SKILLS
- In this section, please mention the qualification, technical skills and capabilities which are essential to execute the role. It may be a reflection of your own qualification and skills
- Qualification and technical skills required to execute the role. Please mention any functional knowledge. E.g. PhD in xyz
- Qualifications
- B.E./B.Tech in Civil or Mechanical Engineering
- Technical Skills
- MS Office & Project, Primavera
- Knowledge of SAP is preferred
- Experience levels required to execute this role
- E.g. 2-4 yrs of experience as a salesman in abc market
- Specific Experience
- 10 -15 years of construction scheduling experience.
- Over all Experience
- 10-15 years
- Behavioral skills / competencies required for the role. E.g. Attention to detail
- Behavioral Skills
- Strong interpersonal skills
- Communication skills
- Strong analytical and problem solving skills
- Planning and Project Management
- Conflict Management
- Self driven and motivated
- Detail orientation