
Executive Assistant
3 days ago
**Executive Assistant to the Department of Student Welfare Head — Chandigarh University**
**Overview**:
The Executive Assistant to the Head of the Department of Student Welfare (DSW) at Chandigarh University plays a pivotal role in supporting student services, acting as a liaison between students, staff, and administration. The position demands strong organisational, communication, and management skills while working in a highly dynamic university environment.
**Key Responsibilities**
- **Administrative Support**:
- Manage the calendar, appointments, and schedule for the DSW Head.
- Prepare meeting agendas, minutes, and coordinate follow-ups.
- Draft correspondence, internal communications, and official documents.
- **Student Liaison**:
- Act as the first point of contact for student inquiries and issues, either resolving or routing them to the appropriate resources.
- Facilitate coordination between students and administrative offices or support services.
- Help organize student welfare events, counselling sessions, and workshops.
- **Record Keeping and Reporting**:
- Maintain confidential student records and departmental files.
- Compile reports, statistics, and data relevant to student welfare initiatives.
- **Project & Event Coordination**:
- Assist in planning, execution, and follow-up for student welfare programs and extracurricular events.
- Support logistics and manage communication with stakeholders.
- **Collaboration & Teamwork**:
- Work closely with diverse teams across the university, including faculty, administration, and student societies.
- Participate in cross-functional committees and task forces as assigned.
- **Required Skills & Competencies**:
- **Strong organizational & time management abilities** for handling complex schedules and multiple priorities.
- **Excellent verbal and written communication** in English (Hindi and Punjabi helpful).
- **Interpersonal skills** to collaborate with students and university staff at all levels
- **Proficiency in MS Office** (Word, Excel, PowerPoint) and office management tools.
- **Problem-solving approach** to resolve student and administrative challenges.
- **Discretion** in handling sensitive student information and situations.
**Good to Have**
- Prior experience in higher education or student support roles.
- Familiarity with counselling processes, event management, or educational administration.
- Abilit to work efficiently under pressure, especially during high-admission or placement seasons.
**Work Environment**
- Positive, team-oriented culture focused on student development and welfare.
- Opportunities for professional growth, training, and career advancement.
- High engagement with students, occasionally requiring extended hours during peak periods.
Pay: ₹20,000.00 - ₹35,000.00 per month
**Benefits**:
- Food provided
- Health insurance
Schedule:
- Day shift
Work Location: In person
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