Facility Incharge

Human ResourcesTamil NaduPosted On
19 Feb 2025
End Date
17 Apr 2025
Required Experience
10 - 14 Years
- Basic Section

New Job TitleNo. Of Openings

1

BAND

Band 2

Grade

Level 5

Designation

Deputy Manager

Campus/Non CampusEmployment TypeRequisition Type

Replacement

Employee CategoryTAT

60

Closing Date

17 Apr 2025
- Organisational

Company

Matrimony.Com

Business Unit

Group Functions-Common

Department

Human Resources

Sub Department

Administration

Country

India

Region

Tamil Nadu

State

Tamil Nadu

City

Chennai

Working Location

Guindy

IndustryFunctional AreaRole- Skills

Skill

FACILITIES MANAGEMENT

VENDOR MANAGEMENT

OPERATIONS MANAGEMENT

EMPLOYEE RELATIONS

PROCUREMENT

TEAM BUILDING

BUSINESS DEVELOPMENT

STRATEGIC PLANNING

PERFORMANCE MANAGEMENT

HUMAN RESOURCES

Minimum Qualification

No data available
- Job Description

**JOB DESCRIPTION**

**Designation : Deputy Manager**

**Reporting : Facility Head**

**About us**:
The company provides both matchmaking and marriage-related services through websites, mobile sites, and mobile apps and is also complemented by 130+ company-owned retail outlets. Its flagship matchmaking services are Bharat Matrimony, Elite Matrimony, and Community Matrimony.

**Key Responsibilities**:

- Site Operations Management-End to End Admin & Facilities management.
- Monitoring of Housekeeping activities daily, weekly and Monthly cleaning schedules and Hygiene of the facility.
- Help desk Management.
- Retail outlet management.
- Grooming & Uniform check of all HK staffs and security guards.
- SOP’s to be followed and timely update to be done based on business requirement.
- Ensure on the availability of all Housekeeping consumables, stationeries at site with proper stocks. Facility should not run out of stocks.
- Interfacing with the pest control for carrying out the pest control activities at the facility along with the report.
- Mail Room Activities. Having a proper track on incoming & outward couriers. Registers to be maintained up to date.
- Preparing Daily, Weekly checklist, Presentations on time submission to respective leaders with data accuracy.
- Regular Interaction with housekeeping /Security vendor and check of their daily attendance. Also daily briefing should be conducted with the team.
- Ensure Proactive floor rounds and to list on snag points for completion. Actions to be tracked and updated to Admin head.
- Organize Rewards & Reorganization for Housekeeping and Security Teams. Probably on a quarter or every 6 months.
- Inspect on the registers maintained at site (Visitor register, Material Movement register).All the registers to be completed and up to date.
- Key Management with register updated.
- Ensure on quality of tea & coffee supply
- Monitoring the catering services at your respective site. Try and bring in value adds services for our employees by implementation of more ready to eat options.
- Monthly provisions to be submitted on time as agreed date.
- Coordinate with business teams on seat planning and management.
- Vendor Management
- Processing vendor Invoices on time. Follow-up with landlord on the submission of rental and maintenance invoices on time.
- Invoice tracker and Monthly spend for your respective facilities to be maintained.
- Ensure to follow standard operating procedures of emergency preparedness, Baggage frisking of vendor staffs, Visitor Management, Material Movement.
- CCTV Surveillance check - Every day recordings needs to be checked.
- Ensure Planned Preventive Maintenance activities are undertaken in accordance with the schedule.
- Maintain equipment AMC and database for site (UPS, Fire alarm, HVAC, Lighting, and Fire Extinguisher’s) with updated AMC tracker.
- Report to the manager in case of any critical happenings at site immediately.
- To have track on Daily EB reading & charges as you own responsibility for your respective sites.
- Surprise Visit at site to ensure on the security operations.
- Vendor payment follow-ups
- Collection of NDC ( No Due certificate) from the vendor preferably every quarter.
- Repair & Maintenance work at site to be identified & initiate for required appropriate approvals and completion.
- Quarterly check on UPS & Battery working condition, collect the service report from vendor
- Ensure AC is in working condition for server and Ups room and maintain room temperature (Degree 18 - 21)
- Collect BGV /Character certificate for any new HK staffs/Security guards and update records.
- Regular check on DG maintenance as per schedule and keep updated records.
- Maintain firstaid medicines in reception which is approved by a Physician.
- Maintain AMC tracker
- Capex works
- Identify the refurbishment works for your site and put that across to management with justification for approval.
- Cost control measure
- Identify the areas of opportunities in terms of cost reduction for your respective facilities.
- Regular interaction/connect with your respective business heads on their require