Executive Assistant to CEO

4 days ago

Turbhe Khurd Navi Mumbai Maharashtra, India Swift Technoplast Private Limited Full time

**Executive Assistant**

**Position**: Executive Assistant (EA)

We are seeking a dynamic and proactive Executive Assistant to join our team and provide support to the Managing Director. As an EA, you will play a pivotal role in ensuring the smooth functioning of the executive's office and coordinating various tasks efficiently.

**Responsibilities**:

- Administrative Support:

- Effective Communication:
Act as the primary point of contact between the Managing Director and internal/external stakeholders, ensuring timely and professional communication.
- Calendar Management:
Maintain and organize the executive's calendar, scheduling meetings, conferences, and other events with meticulous attention to detail.
- Follow-up:
Exhibit excellent follow-up skills to ensure tasks are completed on time, track deadlines, and maintain a system to monitor progress.
- Document Preparation:
Prepare and edit documents, reports, presentations, and other materials required by the executive.
- Data Analysis:
Utilize Excel for data analysis tasks, including generating reports, creating charts, and managing databases.
- Confidentiality and Discretion:
Handle sensitive information with utmost confidentiality and maintain a high level of discretion in all interactions.
- Travel Coordination:
Efficiently manage travel arrangements, including flight bookings, hotel accommodations, and itinerary planning.
- Task Delegation and Follow-up:
Coordinate and delegate tasks to team members on behalf of the executive, ensuring timely completion and proper follow-up.
- Integrity and Reliability:
Demonstrate unwavering honesty, integrity, and dependability in all aspects of the role.

**Requirements**:

- Graduated Post Graduate or equivalent qualifications./ Technical Degree preferred
- Proficiency in MS Excel.
- Polite Soft spoken, Excellent command of the English, both written and spoken.

**Job Types**: Full-time, Permanent

Pay: ₹14,489.37 - ₹35,209.12 per month

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Expected Start Date: 09/12/2024

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