Facility Executive

JLL supports the Whole You, personally and professionally.

Facilities Executive
Work Dynamics

**What this job involves**:
Executing flawless technical activities
As the go-to person in all things technical, you’ll keep the Company up to speed on operating and utilities costs. Together with the building manager, you will monitor the invoices for technical services rendered. Aside from these, you’ll keep an eye out on the maintenance practices of our contractors to ensure that their scope of work is aligned with manufacturer recommendations and our own preventive maintenance standards.

You’ll also oversee the repair and maintenance of cooling and heating systems, plumbing and water supply, electricity and lighting fixtures, and other equipment and supplies. Moreover, you’ll be in charge of performing routine inspection, inventory and documentation of these systems.

ROLE AND RESPONSIBILITIES

OVERALL ROLE

To provide comprehensive facility management for services to the client, with a focus on continuous improvement. Achievement of the Key Performance Indicators and Service Level Agreements targets.

POSITION GOALS

To provide administrative support to FM for site teams
To provide comprehensive management of services covering all facility services to the client with the focus of continuous improvement
To achieve financial and other targets given by Facility Manger.
Achievement of the service level agreements.

ROLES AND RESPONSIBILITIES
Site Operations Management
Monitoring of Housekeeping related activities
Arrangement of all consumables and supplies for Client / VIP visits
Interfacing with the pest control for carrying out the pest control activities at the facility.
Monitoring the mail room activities
Preparing the Daily/Weekly and Monthly reports
Collecting all documents from the vendor for compliance audit
Interacting with the Housekeeping vendor.
Taking facility rounds and find out snags and logging complaint with the Help Desk.
Follow up and close the complaint logged.
Effectively manage Facility team to ensure an on time deliverable system.
Routinely Inspect all services to ensure performance measures are being maintained
Provide assistance to FM in all administrative functions, security issues and Facility services and any other administrative functions deemed by Client
Ownership of the Day to day administration, including reports generation of the stocks tracker.
Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
Inspect the turn out and attendance of the staff and sign the shift register
Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
Communicate to the FM all incidents issues and pending problems
Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions

Vendor Management
Vendor grooming and real time monitoring of services and periodic reviews and ensure adherence to SLA
Carrying out Vendor Background Checks.
Processing of vendor Invoices

Others
Maintaining external employee data.
Preparing floor register for Health and Safety Issues
Compile and update site account details.
Coordinate and organize events requested
Assist in the preparation of Daily reports, Weekly Report and Monthly Management Report
24/7 emergency call support and site attendance is required
Participate in emergency evacuation procedures including crisis management and business continuity

**CANDIDATE SPECIFICATION**: KEY SELECTION CRITERIA

Ideal Experience
Tertiary qualifications in property, building or facilities management preferable
Excellent people skills and ability to interact with a wide range of client staff and demands
Demonstrated experience with tendering and service improvement initiatives required.
Knowledge of occupational safety requirements
Strong PC literacy and proven ability to manage daily activities using various systems.

Key Performance Measures
Reports on time
Accurate billing and invoicing
Zero stock out of situation
Maintain high standards of housekeeping of facility

KEY STAKEHOLDERS
Assistant Managers
Vendor staff

REPORTING TO
Assistant Managers

Mastery in the field
Working for a global real estate leader like JLL, you must demonstrate technical expertise that will help you go head-to-head with some of the industry’s most brilliant minds.

Having an experience of more than 5 years in Facility Management - Soft Service and Engineering graduate with minimum of 2 years experience or Diploma graduate with 4 plus years of experience in the relevant field.
Tertiary qualifications in property, building or facilities management required and
Contract Administration experience required.
Excellent people skills andability to interact with a wide range of client staff and demands
,Demonstra