Executive Assistant to CEO

**3. SKILLS PROFILE**

Level and Experience:
**University Degree in Engineering or a Science discipline, MBA or Masters degree in Engineering or Science**

**5 to 8 years of experience as a Technical Assistant or relevant position in Engineering or Automotive component industry is desirable**

Professional abilities:

- Pleasant appearance, dynamic, autonomous, rigorous, good relation sense, discretion and confidentiality sense. Problem solving skill, Report writing skill, Business Planning and Analysis, Communication, Multi tasking
- Knowledge of IT equipment (Word, Excel ).
- Knowledge of a foreign language essential.

**Job Description ;-**

Is responsible to provide support and assistance to the CEO on strategic and technical matters as well as provides high quality secretarial and administrative support.

He/She is to maintain an up-to-date consolidated management overview of projects and/or contracts performance.

The CEO’s Technical Assistant is responsible for following through on Matters Arising from Board Meetings as well as coordinate as required to ensure that the CEO’s office materials, and inputs for board meetings, etc. are adequately available.

Provide input to technical studies/research projects, technical reports, project planning reports, etc. to be presented to the CEO.

Attend meetings with the CEO, responding to technical inquiries as appropriate; present technical knowledge and information on projects and services and provide answers when required.

Attend meetings with or on behalf of the CEO and follow up on the raised issues/points of action from those meetings until they have been satisfactorily closed out.
- Evaluate, review, and interpret technical inquiries on contractors/vendors, and be able to provide recommendation to the CEO on both existing and potential contractors/vendors.
- Track projects and the decision-making process for projects that require board and top-level committee approvals (e.g. board committees) and ensure that the relevant information for the committee to make an informed decision is readily available.
- Aid the CEO in the development, coordination, and implementation of strategic plans of the company and its affiliates.
- Prepare dashboard for the entire business representing the organizational progress of the company with regards to each department’s ongoing respective projects, highlighting the positives and negatives and reporting performance to the Managing Director on timely basis.
- Attend and contribute to meetings on behalf of Managing Director, reporting back and follow up if required.
- Assist the CEO in collation and presentation of monthly departmental budget performance and other reports including Monthly cash call performance
- Ensures proper and timely follow-up on reports from units, departments, and divisions.
- Research for, and preparation of speeches and presentations in a variety of formats to support the activities of the CEO.
- Liaise with internal and external stakeholders.
- Develop and maintains technical databases and spreadsheets.
- To ensure that the CEO’s schedule of activities are fully coordinated and aligned to ensure optimal utilization of the CEO’s time and resources.
- Maintain effective and comprehensive electronic & paper filing systems to ensure efficient flow of correspondence and documentation.
- Regular interface with the Project Management office and Technical Planners of the company to ensure that CEO is kept up to date on the progress of the company’s ongoing technical projects.
- Local/international travel as required by the CEO.
- Articulate risk & hazards and proactively recommend actions to the CEO to mitigate them

**Salary**: ₹50,000.00 - ₹70,000.00 per month

**Benefits**:

- Provident Fund

Supplemental pay types:

- Performance bonus

**Education**:

- Master's (required)

**Experience**:

- total work (required)
- Personal assistant (required)
- Microsoft Excel (required)
- Microsoft Word (required)