Assistant Company Secretary

3 days ago

Gurugram Haryana, India Hirex services Full time

Preparing & Conducting board meeting, general meetings, preparing agenda and

minutes, Liaising with various statutory bodies.
- All secretarial functions as requires under the Companies Act.
- Coordination with ROC and secretarial activities.
- Must have good communication skills.
- Liaising with external regulators and advisers, such as lawyers and auditors etc
- Must be having legal exposure for drafting, vetting of legal documents, agreements,

and contracts of the organization.
- Government Companies experience is preferable.
- Drafting and circulation of Resolutions accordance with Rule and Provisions under

Companies Act.
- Maintaining and act as the custodian of statutory registers and secretarial records.
- As per requirement of Companies Act, collecting disclosures, consents etc. from the

Directors and submit before the Board.
- Drafting and vetting various kind of legal documents such as Leave and License

Agreement, Service Agreement, Memorandum of Understanding, Vendor

Agreements, Settlement Deed and their addendum. Monitoring of Legal obligation

to the company.
- Interpretation of Law, Rules, Regulations as well as agreements. Ensuring their

enforceability to safeguard the interest of the Company.
- Co-ordination with Advocates/ Councils on behalf of the Company in respect of

court cases.
- Well versed with Arbitration proceedings and also represent the company in

Arbitration.
- Providing legal advices and make recommendation to Management thereof.
- Co-ordination with Statutory Auditor, Internal Auditor etc. regarding Secretarial

Compliances.
- Co-ordination with Internal Auditor for conducting and concluding Internal Audit

Assignment.
- Preparing MIS and/or any other necessary data as required by Statutory Auditor,

Internal Auditor or Company as related to Companies Act.
- Preparing and submission of various E-forms for intimation/ approval to ROC/

Central Government on timely manner.
- Manage various compliances through Registrar, Transfer Agent etc. related to

Shares of Company. Manage reconciliation of Share Capital and all other tasks

related to securities of the Company.
- Manage the Secretarial/ Compliance Audit.
- Assist in developing a corporate and social sustainability framework.
- Liaising and co-ordination with various statutory bodies like Registrar of

Companies, other Government Department etc. regarding secretarial matters
- Liaising with external regulators and advisers such as lawyers, auditors etc.

regarding secretarial matters.
- Handling of ROC compliances applicable to company under the Companies Act

1956/2013.
- Preparing Annual Report and Annual Return of the company and filling it with

ROC on timely manner.
- Vetting of Legal Documents, Agreements and contracts of the company.
- Any other secretarial work related to the Company

Above mentioned list is inclusive and not exhaustive so as to have various statutory

compliances related to Companies Act on timely and efficiently manner

**Job Types**: Full-time, Permanent

Pay: ₹10,573.49 - ₹34,784.60 per month

Schedule:

- Day shift
- Fixed shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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