Administrative Assistant

6 days ago

Gandhinagar, India Analog Devices Full time

Analog Devices (NASDAQ: ADI) designs and manufactures semiconductor products and solutions. We enable our customers to interpret the world around us by intelligently bridging the physical and digital worlds with unmatched technologies that sense, measure and connect.

Job Description: (Administrative Assistant)

Job Duties:

- Should possess good knowledge of company policies and procedures
- Assist with onboarding of new employees including ensuring badge access and assisting with cubicle assignments
- Coordinate and arrange domestic and international travel of staff, including visa processing requirements and expense reports
- Manage outlook calendar of executives and times of visiting executives whenever required
- Prepare agenda, schedule meetings and events for Sr. Executive visits at the site
- Demonstrate proven proficiency at an intermediate level—solving problems creatively and innovatively with some guidance. Ability to multitask and prioritizes tasks as needed
- Monitor and complete operational tasks by scheduling and assigning tasks/deadlines and expediting work results
- Ensure in daily office administrative operations run smoothly
- Maintain files and creates expense & their comparative reports

Soft skills Requirements:

- Communication (written and verbal)
- Organization and planning
- Attention to detail
- Prioritization and problem-solving
- Discretion /confidentiality, trustworthiness
- Flexibility about time as we are a multi-national global company

Minimum Qualifications:

- Bachelor’s Degree
- Proficiency in the Microsoft Office Suite (Outlook, Calendar, Word, PowerPoint, Excel, SharePoint, Teams)
- Team player with strong interpersonal skills
- Ability to maintain a positive attitude and adapt to changes in environment and responsibilities
- Demonstrated ability to work under pressure to meet deadlines
- Excellent organization and time managements skills with an attention to detail and proactive follow-up
- Prior experience with executive level calendar management, desired
- For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position - except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) - may have to go through an export licensing review process._
- Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group._

Job Req Type: Experienced

Required Travel: Yes, 10% of the time

Shift Type: 1st Shift/Days

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