Executive Administrator

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging - where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world - helping unlock financial access to enable the future of money movement.

**Join Visa: A Network Working for Everyone.**

**Job Description**:
**Executive Admin, Innovation Centers and Regional Solutions -Bengaluru**

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging -where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world -helping unlock financial access to enable the future of money movement.

This position is an individual contributor role which will provide executive support to the multiple regional sites across Bangalore, Singapore and Dubai for the Innovation Centers and Regional Solutions (ICRS) department/group in Visa and to the respective site leads.

**Responsibilities**
- Primary function consists of providing general administrative support to the department
- Act as a liaison, problem solver, and facilitator for the department
- Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts
- Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists
- Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logístical arrangements
- Provide on-location support for team activities such as group meetings and team outings
- Coordinate on-boarding of new employees and contractors, and associated tracking
- Assist with space management, workspace move requests and submit facilities work orders
- Assist with travel arrangements for team and visiting team members
- Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities
- Provide support for misc. projects and initiatives
- Create purchase requisitions and assist staff with expense reporting and finance issues
- Partner and coordinate workload with other team members and provide backup support when needed
- This role will require off-hours work and responsiveness, as well as occasional errands

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

**Qualifications**:
Basic Qualifications:

- 2 or more years of administrative experience, with some event planning and/or project coordination experience
- Customer service-focused, with a professional presence and a confident and approachable personality
- Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
- Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
- Proficient in managing executive calendars and organizing worldwide travel
- Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
- Experience with Oracle iExpense and iProcurement helpful
- Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
- Detail-oriented and able to complete work assignments with a high degree of quality
- Demonstrated initiative, flexible, highly organized and can anticipate and resolve problems before they escalate
- History of creative problem solving, ability to work well collaboratively and under pressure
- Experience with event planning and project coordination high