Office Administrator

Designation Offered : Admin Executive

Experience required : 3 - 5 years

Salary Offered: 3.5 LPA - 4.8 LPA CTC

Timings : 9AM - 6PM (9 hrs Shift) (Mon - Sat.)

Education Qualifications: Any Graduate - B.A. / BBA / B.sc /B. Com

Job Location : Footprints Childcare Pvt. Ltd.

Capital Business Park, Sector
- 48, Gurugram, Haryana

JOB PURPOSE

Provide administrative support to ensure efficient operation and upkeep of the offices. Ensure successful accomplishment of a variety of administrative tasks related to centre launch, vendor management, storage and distribution of welcome kits, and event management.

KEY ACCOUNTABILITIES
- Inventory management of and logistics support for welcome-kits and office supplies.
- Repair, maintenance, and upkeep of office and equipment.
- Vendor management.
- Provide administrative, supervisory, and legal formalities related support in Centre-launch process and arrangements of events.
- Provide miscellaneous administrative support to senior management.

DUTIES AND RESPONSIBILITIES
- Welcoming and Assisting Visitors: Greet and guide visitors, ensuring a positive first impression.
- Managing Phone Calls: Answer, screen, and direct incoming calls, taking messages when necessary.
- Administrative Support: Assist with tasks like scheduling, filing, and maintaining office supplies.
- Data Entry and Record Keeping: Maintain accurate records and perform basic data entry tasks.
- Mail Handling: Receive, sort, and distribute incoming and outgoing mail.
- Reception Area Maintenance: Ensure the reception area is tidy, organized, and presentable.
- Problem Solving: Address minor issues or inquiries, escalating as needed.
- Customer Service: Provide excellent customer service to both internal and external stakeholders.
- Collaboration: Work collaboratively with other departments to ensure smooth operations.
- Ability to build rapport with guests and colleagues, demonstrating professionalism and empathy.
- Proficient in using office software and equipment, including Microsoft Office Suite.
- Customer Service Skills: Ability to handle inquiries, address concerns, and resolve issues effectively.
- Problem-Solving Skills: Ability to identify and resolve issues independently, escalating when necessary.
- Prepare inspection schedules and conduct periodic inspection of company-operated Centres and Footprints offices to check upkeep of buildings, facilities and equipment.
- Organize necessary repair and maintenance work as required.
- Ensure operation of office equipment by completing preventive maintenance requirements.
- Maintain a list of approved vendors and enlist new vendors as and when needed.
- Select, negotiate for rates, and award work orders to appropriate vendors.
- Process vendors’ invoices for payment.
- Maintain inventory of ‘Welcome-Kits’ by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Manage dispatch of ‘Welcome-Kits’ to clients (parents) on Footprints portal.
- Provide miscellaneous administrative support to directors and senior management.
- Oversee and supervise the work of junior staff working at the office pantry and warehouse.

KNOWLEDGE/SKILLS/ABILITIES
- Knowledge of office management systems and procedures.
- Computer Literacy
- Attention to Detail
- Planning and organizing skills
- Interpersonal skills (polished, courteous, professional and patient)
- Analytical thinking, critical thinking and problem-solving skills
- Effective communication skills - both oral and written

**Job Types**: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Application Question(s):

- How many years of experience do you have as Office Admin?
- What is your Current CTC?
- What is your Expected CTC?
- Are you comfortable with Job(s) location - Sec - 48, Gurugram?

Work Location: In person