Job for Personal Assistant

1 week ago

Bengaluru, India Seven Consultancy Full time

JOB DETAILS


To provide high level support to the Directors by providing a full secretarial and administrative service. 
Ensuring that effective planning and administrative systems are in place and maintained efficiently and 
effectively. 

Roles & Responsibilities

Calendar Management: Coordinate and manage the Directors schedule, including meetings, 
appointments, and travel arrangements. Ensure efficient time management by prioritizing 
and organizing tasks. 

Communication: Act as the primary point of contact between the Director Office and 
internal/external stakeholders. Manage all correspondence, including phone calls, 
Client/Visitor greetings and mail with discretion and professionalism. 

Meeting Coordination: Plan, organize, and execute meetings, including preparing agendas, 
taking minutes, and following up on action items. Ensure all meeting materials are prepared 
and distributed in advance.

Travel Arrangements: Arrange and coordinate travel itineraries, accommodations, and 
transportation for the Directors and for their family members as needed. Handle any travel
related issues that may arise. 

Document Preparation: Prepare and edit documents, reports, presentations, and other 
materials as required. Ensure all documentation is accurate, professionally formatted, and 
delivered on time. 

Confidentiality: Handle sensitive information with the utmost discretion and maintain strict 
confidentiality at all times. 

Project Management: Assist in managing and executing special projects, including research, 
data analysis, and coordination of resources. Track project progress and report on milestones. 

Administrative Support: Provide general administrative support to the Directors, including 
filing, data entry, and office organization. Anticipate needs and proactively address issues 
before they arise. 
Perform any other reasonable duties as directed by line management. 

Educational Background and Work Experience: 
Any Bachelor’s Degree 

Minimum 8+ years of experience as an Executive Assistant reporting directly to senior 
management and Female candidate preferred.
FUNCTIONAL AREA
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