Millennial Events | Live Event Operations and Venue Coordinator

3 days ago

india Millennial Events Full time


Job Title: Live Event Operations and Venue Coordinator (Full Time - Remote)


Job Responsibilities:

  • Venue Coordination :
  • Communicate with auditoriums and event venues to check availability.
  • Align and finalize dates for the artist’s tour and secure venue contracts.
  • Maintain accurate documentation and ensure timely follow-ups for venue agreements.


2.Audio-Visual (AV) Coordination :

  • Communicate with venues to confirm AV requirements based on show specifications (microphones, lighting, sound systems, etc.).
  • Coordinate with venue staff or external AV vendors to ensure technical requirements are met.
  • Address and resolve any AV-related concerns before the event day.


3.Sponsor Coordination :

  • Liaise with event sponsors to collect branding assets and promotional materials.
  • Pass assets to the graphics team for development and ensure timely revisions.
  • Share finalized assets with sponsors for approval and track feedback efficiently.


4.Client and Stakeholder Communication :

  • Communicate with clients, sponsors, and vendors effectively via email and phone.
  • Provide regular updates on project timelines, deliverables, and revisions.


5.Operational Support :

  • Collaborate with the graphics and production teams to ensure timely delivery of promotional materials.
  • Assist in troubleshooting last-minute changes or issues to ensure smooth event execution.


6.Time Zone and Cultural Flexibility :

  • Work in alignment with Eastern Standard Time (EST) to manage North American clients and events.
  • Communicate fluently in English and effectively in Hindi and Gujarati as needed.


Required Skills and Qualifications:

  • Education : Bachelor’s or Master’s degree in Event Management, Communication, Business Administration, or a related field is an asset but not needed.
  • Language Skills : Exceptional English communication skills (verbal and written), fluency in Hindi and Gujarati.
  • Technical Knowledge : Understanding of AV requirements for live events, including microphones, lighting, sound systems, and video equipment.


  • Experience :
  • Previous experience in event management, venue coordination, or AV logistics is a plus.
  • Experience working with American or North American clientele is an asset.
  • Software Proficiency : Comfortable using Microsoft Office, Google Workspace, and project management tools.
  • Organizational Skills : Strong multitasking, problem-solving, and detail-oriented abilities.


Ideal Candidate Traits:

  • Proactive and results-driven.
  • Comfortable managing multiple tasks in a fast-paced environment.
  • Strong interpersonal skills to build relationships with venues and sponsors.
  • Flexible and adaptable to evolving event needs.


Compensation:

Include salary, benefits, and other perks based on industry standards and the candidate’s experience.

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