Hr admin

2 months ago

Gurgaon, India Grip Invest Full time
HR Admin & Ops Executive
We are looking for a skilled HR Admin & Operations Executive to oversee travel arrangements, office administration, vendor management, employee engagement activities, background verification, and document management, ensuring seamless office operations and effective HR support.
Administrative Responsibilities:
Travel & Accommodation Management:
● Handle travel bookings (flights, trains, etc.) and hotel reservations for employees and senior management.
● Maintain records of bookings and conduct cost analysis to ensure efficient use of resources.
Coordination with IT for Assets:
● Liaise with the IT team for new employee asset allocation, troubleshooting, and managing IT-related requirements.
Medical Insurance:
● Manage the medical insurance process, including onboarding employees, resolving queries, and coordinating renewals.
Employee Engagement & Event Management:
● Maintain the employee Birthday and Anniversary Calendar.
● Plan and organize in-office celebrations (e.g., birthdays, anniversaries, festivals).
● Assist in arranging offsite and onsite events for team-building activities.
● Plan and execute R&R (Rewards & Recognition) celebrations and prepare event analysis reports.
Vendor Management:
● Handle vendor onboarding, ensuring contracts are in place for logistics such as lunch arrangements, welcome kits, and office supplies.
● Coordinate with third-party vendors for office maintenance and supplies.
Day-to-Day Office Administration:
● Ensure smooth running of day-to-day office admin tasks, including inventory management, office maintenance, and general upkeep.
● Oversee office logistics, including couriers, shipments, and other deliveries.
Branch Office Visits:
● Visit branch offices to ensure alignment on administrative tasks and facilitate smooth operations.
Operations Responsibilities:
Background Verification (BGV):
● Manage the BGV process for new joiners by coordinating with the verification agencies and following up on pending reports. Employee Document Management:
● Ensure proper documentation for new employees, including collecting personal and professional documents.
● Create and maintain accurate employee profiles in the HRMS system.
NPS & Car Leasing Documentation:
● Coordinate with employees and third-party agencies for NPS (National Pension System) and car leasing documentation processes.
Key Skills & Competencies:
● Strong communication skills, both written and verbal.
● Excellent organisational and multitasking abilities.
● Proficiency in MS Office (Excel, Word, Power Point).
● Detail-oriented with strong problem-solving skills.
● Ability to coordinate and manage multiple stakeholders (IT, vendors, employees, etc.).
● Familiarity with HRMS systems and administrative tools.
● Knowledge of corporate medical insurance and employee benefit schemes is a plus.
Qualification:
● Bachelor’s degree in Business Administration, Human Resources, or related field.
● Experience: 2-4 years (preferred in HR and administrative roles)

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