HR Admin

1 month ago

Gurgaon, India Grip Invest Full time
HR Admin & Ops Executive

We are looking for a skilled HR Admin & Operations Executive to oversee travel arrangements, office administration, vendor management, employee engagement activities, background verification, and document management, ensuring seamless office operations and effective HR support.

Administrative Responsibilities:

Travel & Accommodation Management:● Handle travel bookings (flights, trains, etc.) and hotel reservations for employees and senior management.● Maintain records of bookings and conduct cost analysis to ensure efficient use of resources.

Coordination with IT for Assets:● Liaise with the IT team for new employee asset allocation, troubleshooting, and managing IT-related requirements.

Medical Insurance:● Manage the medical insurance process, including onboarding employees, resolving queries, and coordinating renewals.

Employee Engagement & Event Management:● Maintain the employee Birthday and Anniversary Calendar.● Plan and organize in-office celebrations (e.g., birthdays, anniversaries, festivals).● Assist in arranging offsite and onsite events for team-building activities.● Plan and execute R&R (Rewards & Recognition) celebrations and prepare event analysis reports.

Vendor Management:● Handle vendor onboarding, ensuring contracts are in place for logistics such as lunch arrangements, welcome kits, and office supplies.● Coordinate with third-party vendors for office maintenance and supplies.

Day-to-Day Office Administration:● Ensure smooth running of day-to-day office admin tasks, including inventory management, office maintenance, and general upkeep.● Oversee office logistics, including couriers, shipments, and other deliveries.

Branch Office Visits:● Visit branch offices to ensure alignment on administrative tasks and facilitate smooth operations.

Operations Responsibilities:

Background Verification (BGV):● Manage the BGV process for new joiners by coordinating with the verification agencies and following up on pending reports. Employee Document Management:● Ensure proper documentation for new employees, including collecting personal and professional documents.● Create and maintain accurate employee profiles in the HRMS system.

NPS & Car Leasing Documentation:● Coordinate with employees and third-party agencies for NPS (National Pension System) and car leasing documentation processes.

Key Skills & Competencies:● Strong communication skills, both written and verbal.● Excellent organisational and multitasking abilities.● Proficiency in MS Office (Excel, Word, PowerPoint).● Detail-oriented with strong problem-solving skills.● Ability to coordinate and manage multiple stakeholders (IT, vendors, employees, etc.).● Familiarity with HRMS systems and administrative tools.● Knowledge of corporate medical insurance and employee benefit schemes is a plus.

Qualification:● Bachelor’s degree in Business Administration, Human Resources, or related field.● Experience: 2-4 years (preferred in HR and administrative roles)

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