Executive Assistant

2 months ago

India ANAND AND ANAND Full time

As the Executive Assistant to the Senior Partner, you will provide high-level administrative support and assistance to ensure the efficient operation. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders.

Key Responsibilities:

Calendar Management:

  • Manage and prioritize the Senior Partner’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Ensure the Senior Partner is briefed and prepared for all meetings and appointments.

Communication Management:

  • Handle and prioritize incoming and outgoing communications on behalf of the Senior Partner, including emails, phone calls, and correspondence.
  • Draft, edit, and proofread documents and presentations for the Senior Partner.

Information Management:

  • Maintain and organize confidential information and documents related to the assigned activities, ensuring accuracy and accessibility.
  • Conduct research and compile data as required by the Senior Partner for presentations and reports.

Meeting Support:

  • Prepare meeting agendas, attend meetings, and take accurate minutes.
  • Follow up on action items and decisions made during meetings, ensuring timely execution.

Travel Coordination:

  • Arrange complex travel itineraries and accommodations for the Senior Partner and occasionally for other executives or guests.

Event Coordination:

  • Assist in organizing corporate events, conferences, and meetings, including logistics, catering, and attendee management.

Administrative Support:

  • Handle expense reporting and reimbursement processes.
  • Manage special projects and initiatives as assigned by the Senior Partner.

Skills and Qualifications:

  • "Proven history of consistent tenure in previous positions" is mandatory.
  • Proven experience as an Executive Assistant or similar role supporting CXO or HODs.
  • Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs.
  • Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations.
  • Discretion and confidentiality in handling sensitive information.
  • Proficiency in MS Office and other relevant software; experience with board portal software is a plus.

Personal Attributes:

  • Professional demeanor and appearance.
  • Ability to work independently and as part of a team.
  • Adaptability and willingness to take on new tasks and challenges.
  • Strong attention to detail and problem-solving skills.

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