Bid manager

4 days ago

Chennai, India Intellect Design Arena Ltd Full time

Job Description – Experience 5-6 years.The Bid Manager is a central function responsible for the end-to-end management, coordination, and successful delivery of high-quality, compliant, and compelling proposals (RFPs, RFIs, proactive bids, and tenders). This role acts as the single point of contact for the bid process, driving cross-functional teams to ensure timely submission and adherence to established governance standards, ultimately maximizing the organization's win rate.Key ResponsibilitiesI. Bid Lifecycle Management & Execution- Own and manage the complete bid lifecycle, from initial opportunity qualification and receipt to final submission and post-bid review.- Conduct comprehensive analysis and initial qualification of all received bid documents (RFPs, RFIs, etc.) to confirm requirements, scope, terms, and internal alignment.- Establish and maintain a rigorous Bid Plan and timeline, defining key milestones, deliverables, and resource allocation. Secure sign-off from Pre-Sales leadership.- Lead the internal clarification process by aggregating and finalizing complex technical, contractual, and commercial questions for submission to the client/prospect.- Drive the content creation process, ensuring that the proposed solution themes are coherently articulated, contextualized, and mapped directly to client requirements, moving beyond generic responses.- Oversee the final production and quality assurance of all submission documents (including the main response document and all requisite attachments, such as NDAs, contracts, and supporting materials) to ensure absolute compliance and professional presentation.- Coordinate the circulation of all official bid correspondence, updates, Q&As, errata, and corrigendum to the core bid team and relevant stakeholders.II. Stakeholder Collaboration & Leadership- Organize and lead the Bid Kick-off Call, clearly defining roles, responsibilities (using a clear RACI matrix), timelines, and the overall win strategy/theme for all contributing departments (e.g., Sales, Legal, Solutions, Finance, Delivery).- Facilitate effective communication by documenting and circulating comprehensive Minutes of Meeting (Mo M) for all bid-related meetings.- Serve as the central liaison between Pre-Sales, Solution Architects, and the content contributors to ensure a unified and consistent narrative throughout the proposal.- Support Pre-Sales Managers in the development and enhancement of reusable sales enablement collaterals and standard proposal content.III. Governance, Quality & Process Adherence- Ensure strong adherence to the organization’s Standard Operating Procedures (SOPs) and established Bid Governance frameworks.- Manage the repository of standard content, templates, and successful bid artifacts, ensuring they are current, accurate, and readily accessible.- Conduct post-bid reviews (win/loss analysis) to capture lessons learned and continuously improve the efficiency and effectiveness of the bid process.Required Skills and Qualifications- Proven experience managing the full lifecycle of complex, high-value B2 B proposals/RFPs, preferably within the relevant industry (e.g. BFSI products).- Exceptional project management skills with the ability to manage competing priorities and tight deadlines in a high-pressure environment.- Strong verbal and written communication skills with a keen eye for detail and quality assurance.- Proficiency with MS Office (Word, Excel, PPT etc)- A strong understanding of typical contractual and legal requirements involved in the bid process.

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