Reception/clerical Officer

4 days ago


Pune, India Automatic Infotech Full time

The Front Desk Admin Executive is the first point of contact for the company and plays a vital role in creating a positive and secure impression. This role contributes to the company's operational efficiency and information security objectives by managing physical access, visitor data, and assets in a structured and secure manner. Greet and welcome walk-in interviews, guests, and clients with a positive, professional demeanour. Maintain accurate and up-to-date digital records of all visitors, including the purpose of their visit. Handle general inquiries via telephone and email promptly and professionally. Arrange and serve tea, coffee, water, etc., Asset & Facility Security: Handle visitors' assets securely, which involves tagging them upon receipt, issuing and receiving items, and maintaining a proper log to ensure their safe return. Assist in coordinating and booking travel arrangements for employees as required. Maintain daily facility checklists (e.g., Support in tracking AMC (Annual Maintenance Contract) renewals for office equipment and facilities. Perform other clerical duties as assigned, such as data entry, filing, and photocopying. Bachelor’s Degree (Any discipline) or currently pursuing graduation. Experience: Fresher / Internship (6 months). Prior exposure to front office or administrative work is an advantage. Excellent communication skills in English (spoken and written) (NON NEGOTIABLE) Proficient with MS Office tools and basic computer operations. Familiarity with visitor management systems, travel booking portals, and record management. Authorized to manage and update visitor, courier, and asset registers. Authorized to coordinate with vendors for facility maintenance and AMC follow-ups. Authorized to communicate with internal departments regarding client visits, interviews, and travel logistics. Authorized to maintain and submit reports related to attendance, visitor logs, and checklist compliance to the Admin Supervisor.



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