Strategic Executive Assistant

2 weeks ago

Bangalore, India DigiMark Agency Full time

Hiring: Strategic Executive Assistant (Chief-of-Staff track) to the Founder/CEO

Location: Bengaluru (on-site, some flexibility)

Experience: 3–7 years supporting founders/BU heads in high-velocity environments

Sectors (bonus): Digital Marketing/SEO, Hospitality (Hotel/Banquets), Property Ops

Mission

Make the Founder 10× more effective by running a CEO-style operating system: decision memos over slide decks, ruthless prioritization, single-threaded DRI ownership, weekly business reviews, and closed-loop execution across multiple companies.

Core Responsibilities

  • Founder Leverage
  • Run calendar/inbox like a product backlog: de-dup, delegate, and defend focus.
  • Daily CEO Brief (10 min): top 3 priorities, risks, numbers, and 2–3 decisions to make.
  • Convert voice notes/ideas → crisp tasks with owners, deadlines, and success criteria.
  • Operating System (install & enforce)
  • Decision Memos (6-pager style): structure big choices with context, options, risks, math, and recommendation.
  • WBR (Weekly Business Review): one dashboard per business (SEO, Banquet/Hotel, Property) with 5–7 headline metrics, trendlines, and owner notes.
  • DRIs: every project has a single accountable owner; publish RACI where needed.
  • SOPs: build and maintain playbooks for recurring workflows.
  • Revenue & Client Ops (DigiMark)
  • Prep QBRs, proposals, renewals/upsell trackers; ensure deliverables are on-time, on-scope.
  • Stand up “deal desk” hygiene: margin checks, scope control, change-orders.
  • Hospitality & Property Ops
  • Maintain occupancy and bookings dashboards, event calendars, rate cards, vendor SLAs.
  • Coordinate licenses, AMC schedules, fit-out/interiors milestones and payouts.
  • Finance Hygiene
  • Weekly cash snapshot, payables/receivables aging, milestone-linked vendor payments.
  • Basic P&L variance notes, collections nudges, and documentation readiness for banks.
  • People & Hiring
  • Run hiring pipelines, structured interviews, bar-raiser loops, and onboarding.

What Great Looks Like

  • Ruthless prioritization, calm under pressure, ownership > status updates.
  • Writes clearly and briefly; excellent WhatsApp/Email etiquette.
  • Strong Google Sheets/Docs/Slides; builds clean dashboards fast.
  • Can sanity-check numbers (unit economics, margins, projections).

KPIs (first 90–180 days)

  • Founder time freed: ≥6 hrs/week moved from low-value to high-leverage work.
  • Decision velocity: 100% major decisions via memos; typical turnaround

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