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AA HOSPITALITY | Executive Assistant to MD | bangalore
1 month ago
Job description
Job Title: Executive Assistant to Managing Director
Company: AA Hospitality LLP
Location: Bengaluru, Karnataka
Reports To: Managing Director (MD)
Employment Type: Full-Time and 6 days a week
Salary Package: Rs. 45000/- CTC per month
Job Summary:
AA Hospitality LLP is seeking a highly organized, proactive, and efficient Executive Assistant to support the Managing Director (MD). The ideal candidate will be responsible for providing high-level administrative and operational support, managing day-to-day schedules, coordinating meetings, and ensuring smooth communication between the MD and internal/external stakeholders. This role demands a high level of confidentiality, excellent time management, and the ability to handle multiple responsibilities seamlessly.
Key Responsibilities:
- Administrative Support
- Manage the MD’s daily calendar, including scheduling and coordinating appointments, meetings, and travel arrangements.
- Prepare and review documents, reports, and presentations for the MD, ensuring accuracy and high standards.
- Handle all correspondence on behalf of the MD, including drafting emails, letters, and other communications.
- Meeting Coordination
- Coordinate and organize meetings, including internal team meetings and meetings with external stakeholders.
- Prepare agendas, take detailed minutes, and follow up on action items to ensure timely completion.
- Assist in arranging special events, presentations, and board meetings as required.
- Travel & Expense Management
- Arrange domestic and international travel for the MD, including transportation, accommodation, and visa requirements.
- Prepare detailed travel itineraries and ensure all logistics are efficiently organized.
- Manage and reconcile expense reports and maintain records of travel expenses.
- Liaison & Communication
- Act as a key point of contact between the MD and internal departments, ensuring smooth flow of information and effective communication.
- Build strong relationships with stakeholders, clients, and vendors, managing any inquiries or requests directed to the MD’s office.
- Project Management
- Assist the MD in tracking and coordinating ongoing projects, ensuring deadlines and milestones are met.
- Conduct research and prepare reports or summaries on various topics as requested by the MD.
- Support the MD in the implementation of strategic initiatives and company objectives.
- Confidentiality & Discretion
- Handle sensitive information with the utmost confidentiality and professionalism.
- Ensure compliance with company policies and ethical standards in all activities.
- Office Management Support
- Oversee office administrative tasks related to the MD’s office, including maintaining filing systems, managing office supplies, and coordinating with the facilities team.
- Support the administrative team on various tasks as needed, ensuring efficient operations across the office.
Qualifications & Requirements:
- Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Experience: 3-5 years of experience as an Executive Assistant or similar role, preferably supporting senior executives.
- Skills:
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
- High level of professionalism, discretion, and confidentiality.
- Ability to work independently and make sound decisions in a fast-paced environment.
- Detail-oriented and proactive in anticipating needs and requirements.
Personal Attributes:
- Strong interpersonal skills and a positive, can-do attitude.
- Ability to work under pressure and handle challenges with a calm demeanor.
- Reliable and resourceful with a problem-solving approach.
- Exceptional time management and prioritization abilities.
Why Join AA Hospitality LLP?
- Opportunity to work in a dynamic and growing hospitality organization.
- Exposure to high-level decision-making and strategic operations.
- Collaborative work environment with a focus on professional growth and development.
To Apply: Please submit your updated resume and a cover letter detailing your relevant experience and why you are interested in this position to
.
Note: Only shortlisted candidates will be contacted.
Industry
- Restaurants
Employment Type
Full-time
