Personal Assistant to Managing Director
1 month ago
The ideal candidate will be responsible for playing a crucial role in supporting the daily operations and managing schedules with a range of activities which will assist this organization's leadership. In this position, you will be coordinating calendar appointments, managing communications, and planning events, as necessary. . This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. You should also act as a gatekeeper and liaison between the Managing Director and various stakeholders.
Responsibilities
- Manage the Managing Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, reports, and presentations for meetings.
- Handle correspondence, including emails and phone calls, ensuring timely responses.
- Act as the primary point of contact for internal and external communications.
- Liaise with staff, clients, and other stakeholders on behalf of the Managing Director.
- Maintain confidentiality and professionalism in all communications.
- Assist in the coordination of special projects and initiatives as directed by the Managing Director.
- Track project deadlines and deliverables, ensuring timely completion.
- Prepare agendas and minutes for meetings, ensuring follow-up on action items.
- Organize logistics for meetings, including venue arrangements and catering.
- Conduct research and compile information relevant to the Managing Director’s projects and priorities.
- Provide insights and recommendations based on findings.
- Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning.
- Assist in creating a positive office environment.
Qualifications
- Bachelor's degree or equivalent
- 10+ years of experience as a Personal Assistant or Executive Assistant, preferably in a corporate environment.
- Ability to handle multiple tasks while staying organized.
- Ability to travel.
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