Founders office associate

We are seeking a highly organized and proactive person to support the senior leadership team. The role will act as the right hand to management, ensuring smooth day-to-day operations, enabling leaders to focus on strategic initiatives, and maintaining a high degree of professionalism in all internal and external interactions.This role requires excellent time management, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.Job Description: Executive Assistant to the ManagementCompany: Swastik IndustriesLocation: Goregaon east ( 2 mins walking distance from the railway station)Employment Type: Full-TimeExperience: Minimum 3 years of relevant experienceOffice Timing: 9.30 am to 6.30 pm (Monday to Saturday. Sunday is a weekly holiday)Salary: 20,000 – 30,000 per month (Depending on work experience and skillset)Company Overview: We are a manufacturing company which is into Lead acid batteries and kitchen cookware products having plants at palghar. We are a diversified group with a big ambition.Job Summary: We are looking for a proactive, detail-oriented, and resourceful Executive Assistant (EA) to support the senior leadership. This is not a conventional secretarial role—the EA will act as the “right hand” of management, similar to the role depicted in The Devil Wears Prada. The position requires excellent follow-up skills, the ability to get work done through others, and the agility to manage both professional and personal tasks.This is a dynamic, multi-faceted role spanning administration, coordination, communication, and strategic support.Key Responsibilities:Executive & Administrative Support-- · Manage calendars, scheduling, and reminders.-- · Coordinate domestic & international travel, hotels, and itineraries.-- · Draft, proofread, and manage correspondence, emails, and presentations.-- · Prepare agendas, take minutes, and ensure follow-ups on action items.-- · Maintain filing systems (digital & physical), ensuring confidentiality.Task & Follow-Up Management- · Maintain a live delegation sheet for all tasks assigned by management.-- · Secure commitments (time & date) from team members and track progress.-- · Daily follow-up on pending tasks with structured scripts.-- · Ensure accountability—act as the “voice of management” in delegations.Project, Strategy & Business Support- · Support business strategy projects, research, and market analysis.-- · Assist with new sales initiatives, pitch decks, client follow-ups, and negotiations.-- · Coordinate product launches, marketing campaigns, and events.-- · Compile reports, data analysis, and insights for decision-making.HR, Recruitment & Team Coordination- · Post job ads, screen applications, and schedule interviews.-- · Assist in onboarding and induction of employees.-- · Maintain employee performance tracking, attendance, and engagement activities.-- · Coordinate cross-departmental communication and workshops.Marketing & Communication-- · Manage social media scheduling, content, and engagement tracking.-- · Update website/blog content and newsletters.-- · Draft official letters, proposals, and external communication.-- · Coordinate with agencies, vendors, and partners on campaigns.Finance, Vendors & Office Operations- · Track expenses, reimbursements, and prepare monthly reports.-- · Process invoices, vendor payments, and maintain supplier relationships.-- · Order supplies, coordinate office services, and ensure operational efficiency.-- · Liaise with IT for systems, equipment, and licenses.Personal Assistance to Management- · Handle personal appointments, errands, and family-related coordination.-- · Assist with personal travel, reservations, and household tasks.-- · Manage confidential personal and business information with discretion.Key Skills & Qualifications- Must-have: Exceptional follow-up skills and ability to “get work done.”- Graduate degree (secretarial/business background preferred).- 2–8 years of relevant EA/PA/Admin experience with proven stability.- Strong command of English (written & spoken).- MS Office (Excel, Word, PowerPoint) and Google Workspace proficiency.- Strong interpersonal skills; ability to work with senior staff.- Discretion, honesty, and integrity are non-negotiable.Preferred Attributes- Highly organized, detail-driven, and proactive.- Comfortable handling both professional and personal tasks.- Resilient when working with senior employees and managing egos.- Tech-savvy, quick learner, and resourceful in online research.- Flexible, adaptable, and aligned with company’s growth vision.Why Join Us?- Work closely with the founders/leadership team.- Exposure to business strategy, marketing, HR, and operations.- A chance to grow into a leadership enabler role.- Opportunity to “stop doing and start getting things done” with the management.