Founders office associate

We are seeking a highly organized and proactive person to support the senior leadership team. The role will act as the right hand to management, ensuring smooth day-to-day operations, enabling leaders to focus on strategic initiatives, and maintaining a high degree of professionalism in all internal and external interactions.
This role requires excellent time management, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Job Description: Executive Assistant to the Management
Company: Swastik Industries
Location: Goregaon east ( 2 mins walking distance from the railway station)
Employment Type: Full-Time
Experience: Minimum 3 years of relevant experience
Office Timing: 9.30 am to 6.30 pm (Monday to Saturday. Sunday is a weekly holiday)
Salary: 20,000 – 30,000 per month (Depending on work experience and skillset)
Company Overview: We are a manufacturing company which is into Lead acid batteries and kitchen cookware products having plants at palghar. We are a diversified group with a big ambition.
Job Summary: We are looking for a proactive, detail-oriented, and resourceful Executive Assistant (EA) to support the senior leadership. This is not a conventional secretarial role—the EA will act as the “right hand” of management, similar to the role depicted in The Devil Wears Prada. The position requires excellent follow-up skills , the ability to get work done through others , and the agility to manage both professional and personal tasks .
This is a dynamic, multi-faceted role spanning administration, coordination, communication, and strategic support.
Key Responsibilities:
Executive & Administrative Support
·    Manage calendars, scheduling, and reminders.
·    Coordinate domestic & international travel, hotels, and itineraries.
·    Draft, proofread, and manage correspondence, emails, and presentations.
·    Prepare agendas, take minutes, and ensure follow-ups on action items.
·    Maintain filing systems (digital & physical), ensuring confidentiality.
Task & Follow-Up Management
·    Maintain a live delegation sheet for all tasks assigned by management.
·    Secure commitments (time & date) from team members and track progress.
·    Daily follow-up on pending tasks with structured scripts.
·    Ensure accountability—act as the “voice of management” in delegations.
Project, Strategy & Business Support
·    Support business strategy projects, research, and market analysis.
·    Assist with new sales initiatives, pitch decks, client follow-ups, and negotiations.
·    Coordinate product launches, marketing campaigns, and events.
·    Compile reports, data analysis, and insights for decision-making.
HR, Recruitment & Team Coordination
·    Post job ads, screen applications, and schedule interviews.
·    Assist in onboarding and induction of employees.
·    Maintain employee performance tracking, attendance, and engagement activities.
·    Coordinate cross-departmental communication and workshops.
Marketing & Communication
·    Manage social media scheduling, content, and engagement tracking.
·    Update website/blog content and newsletters.
·    Draft official letters, proposals, and external communication.
·    Coordinate with agencies, vendors, and partners on campaigns.
Finance, Vendors & Office Operations
·    Track expenses, reimbursements, and prepare monthly reports.
·    Process invoices, vendor payments, and maintain supplier relationships.
·    Order supplies, coordinate office services, and ensure operational efficiency.
·    Liaise with IT for systems, equipment, and licenses.
Personal Assistance to Management
·    Handle personal appointments, errands, and family-related coordination.
·    Assist with personal travel, reservations, and household tasks.
·    Manage confidential personal and business information with discretion.
Key Skills & Qualifications
- Must-have: Exceptional follow-up skills and ability to “get work done.”
- Graduate degree (secretarial/business background preferred).
- 2–8 years of relevant EA/PA/Admin experience with proven stability.
- Strong command of English (written & spoken).
- MS Office (Excel, Word, PowerPoint) and Google Workspace proficiency.
- Strong interpersonal skills; ability to work with senior staff.
- Discretion, honesty, and integrity are non-negotiable.
Preferred Attributes
- Highly organized, detail-driven, and proactive.
- Comfortable handling both professional and personal tasks.
- Resilient when working with senior employees and managing egos.
- Tech-savvy, quick learner, and resourceful in online research.
- Flexible, adaptable, and aligned with company’s growth vision.
Why Join Us?
- Work closely with the founders/leadership team.
- Exposure to business strategy, marketing, HR, and operations.
- A chance to grow into a leadership enabler role.
- Opportunity to “stop doing and start getting things done” with the management.

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