Founders office associate

We are seeking a highly organized and proactive person to support the senior leadership team. The role will act as the right hand to management, ensuring smooth day-to-day operations, enabling leaders to focus on strategic initiatives, and maintaining a high degree of professionalism in all internal and external interactions.

This role requires excellent time management, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Job Description: Executive Assistant to the Management

Company: Swastik Industries

Location: Goregaon east ( 2 mins walking distance from the railway station)

Employment Type: Full-Time

Experience: Minimum 3 years of relevant experience

Office Timing: 9.30 am to 6.30 pm (Monday to Saturday. Sunday is a weekly holiday)

Salary: 20,000 – 30,000 per month (Depending on work experience and skillset)

Company Overview: We are a manufacturing company which is into Lead acid batteries and kitchen cookware products having plants at palghar. We are a diversified group with a big ambition.

Job Summary: We are looking for a proactive, detail-oriented, and resourceful Executive Assistant (EA) to support the senior leadership. This is not a conventional secretarial role—the EA will act as the “right hand” of management, similar to the role depicted in The Devil Wears Prada. The position requires excellent follow-up skills, the ability to get work done through others, and the agility to manage both professional and personal tasks.

This is a dynamic, multi-faceted role spanning administration, coordination, communication, and strategic support.

Key Responsibilities:

Executive & Administrative Support

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• ·    Manage calendars, scheduling, and reminders.
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• ·    Coordinate domestic & international travel, hotels, and itineraries.
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• ·    Draft, proofread, and manage correspondence, emails, and presentations.
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• ·    Prepare agendas, take minutes, and ensure follow-ups on action items.
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• ·    Maintain filing systems (digital & physical), ensuring confidentiality.

Task & Follow-Up Management

• ·    Maintain a live delegation sheet for all tasks assigned by management.
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• ·    Secure commitments (time & date) from team members and track progress.
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• ·    Daily follow-up on pending tasks with structured scripts.
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• ·    Ensure accountability—act as the “voice of management” in delegations.

Project, Strategy & Business Support

• ·    Support business strategy projects, research, and market analysis.
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• ·    Assist with new sales initiatives, pitch decks, client follow-ups, and negotiations.
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• ·    Coordinate product launches, marketing campaigns, and events.
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• ·    Compile reports, data analysis, and insights for decision-making.

HR, Recruitment & Team Coordination

• ·    Post job ads, screen applications, and schedule interviews.
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• ·    Assist in onboarding and induction of employees.
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• ·    Maintain employee performance tracking, attendance, and engagement activities.
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• ·    Coordinate cross-departmental communication and workshops.

Marketing & Communication

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• ·    Manage social media scheduling, content, and engagement tracking.
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• ·    Update website/blog content and newsletters.
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• ·    Draft official letters, proposals, and external communication.
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• ·    Coordinate with agencies, vendors, and partners on campaigns.

Finance, Vendors & Office Operations

• ·    Track expenses, reimbursements, and prepare monthly reports.
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• ·    Process invoices, vendor payments, and maintain supplier relationships.
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• ·    Order supplies, coordinate office services, and ensure operational efficiency.
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• ·    Liaise with IT for systems, equipment, and licenses.

Personal Assistance to Management

• ·    Handle personal appointments, errands, and family-related coordination.
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• ·    Assist with personal travel, reservations, and household tasks.
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• ·    Manage confidential personal and business information with discretion.

Key Skills & Qualifications

- Must-have: Exceptional follow-up skills and ability to “get work done.”

- Graduate degree (secretarial/business background preferred).

- 2–8 years of relevant EA/PA/Admin experience with proven stability.

- Strong command of English (written & spoken).

- MS Office (Excel, Word, PowerPoint) and Google Workspace proficiency.

- Strong interpersonal skills; ability to work with senior staff.

- Discretion, honesty, and integrity are non-negotiable.

Preferred Attributes

- Highly organized, detail-driven, and proactive.

- Comfortable handling both professional and personal tasks.

- Resilient when working with senior employees and managing egos.

- Tech-savvy, quick learner, and resourceful in online research.

- Flexible, adaptable, and aligned with company’s growth vision.

Why Join Us?

- Work closely with the founders/leadership team.

- Exposure to business strategy, marketing, HR, and operations.

- A chance to grow into a leadership enabler role.

- Opportunity to “stop doing and start getting things done” with the management.