Assistant office manager

1 month ago


Pune, India ASEC ENGINEERS Full time
Position: Assistant Office Manager
Location: Pune, Maharashtra
About Company -
ASEC Engineers, a Verdantas Company, provides innovative, cost-effective power delivery solutions in transmission, distribution, and substation engineering. We focus on quality, safety, diversity, and customer service, fostering a culture of excellence.
We are seeking an assistant office manager for our Pune location to oversee daily operations, manage vendor relationships, coordinate office events, and support all administrative functions.
A. Key Responsibilities:
Your duties will include, but are not limited to, the following:
· Assist in day-to-day operations of the office and handle administrative requests and queries.
· Provide general support to visitors. Function as the point of contact for internal and external stakeholders.
· Responsible for maintenance of office equipment, including computers, machines, internet, and books. Assist in hardware setup for staff members and new hires.
· Oversee inventory management by monitoring stock levels, organizing supplies, and placing orders to ensure the office is always well-equipped.
· Coordinate with the Building Management System (BMS) to ensure proper maintenance of office facilities, manage building services, and address any issues related to the office infrastructure.
· Ensure the safety and hygiene of office premises by maintaining cleanliness, implementing safety protocols, and conducting regular inspections to uphold a safe and healthy work environment.
· Manage vendor relationships, including contract negotiations, performance evaluation of vendors, and issue resolution.
· Generate monthly and annual reports for administrative expenses and inventory.
· Coordinate with the accounts team to ensure timely invoicing and bill payments.
· Ensure compliance with all administrative regulations, policies, and procedures to maintain smooth office operations and adhere to legal and organizational standards.
· Travel out of city as needed to assist with setting up new offices from scratch and managing related activities.
· Arrange and manage travel, accommodation, and transportation for official business trips, when required.
· Co-ordinate office events, including meetings, team activities, and special occasions, ensuring all logistics are handled efficiently and that events run smoothly.
· Support in the process of hiring, onboarding, exit, and other HR related activities, if required.
· Work with US office colleagues for the support they require from the India office.
· Work with the marketing team to support the marketing activities.
· Attend coordination meetings with the US office when required between 7 PM and 10:30 PM IST. Please note: This is a full-time, in-office role.
B. Required Qualifications:
· Bachelor’s degree in any discipline
· Proven experience (3-8 years) in office administration, facilities management, or a similar role.
· Proficiency in Microsoft Office Suite (Word, Excel, Power Point).
C. Key Competencies:
· Organizational Skills
· Communication Skills
· Vendor Management
· Problem-Solving
· Pro-active
Company website:

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