Administrative Services Director

2 days ago

Surat, Gujarat, India beBeeOperations Full time ₹ 9,00,000 - ₹ 15,00,000

Key Responsibilities

  1. Administrative Support and Coordination
  • Ensure smooth functioning of office services and tasks by overseeing daily operations of the administrative team.
  • Support senior leadership by managing schedules, organizing meetings, and preparing documents.
  • Serve as point of contact for all office-related inquiries, requests, and issues.
  • Maintain office supplies inventory and ensure timely ordering; verify office equipment and technology are in good working order.
  • Coordinate and manage office-wide events, meetings, and conferences.

Team Leadership and Supervision

  • Supervise and provide guidance to administrative staff to ensure accurate and efficient task completion.
  • Provide training and mentorship to new employees to enhance their skills and knowledge.
  • Develop and implement workflows, processes, and procedures to optimize team performance.
  • Conduct performance reviews and assist in developing career growth plans for administrative staff.

Facilities Management

  • Oversee maintenance and upkeep of office facilities to ensure a clean and safe working environment.
  • Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
  • Coordinate office moves, seating arrangements, and space planning as required.
  • Documentation and Reporting
  • Maintain accurate records of office activities, expenditures, and other relevant documentation.
  • Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
  • Ensure compliance with company policies, safety standards, and other relevant regulations.

Process Improvement

  • Identify areas for improvement in administrative operations and implement solutions to increase efficiency and productivity.
  • Collaborate with senior management to streamline administrative procedures and improve team workflows.

Confidentiality and Compliance

  • Handle sensitive information and documents with discretion and confidentiality.
  • Ensure adherence to company policies and legal requirements related to administrative functions.

Special Projects

  • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
  • Assist in developing and implementing new systems or technologies.

Qualifications

  • Bachelor's degree in Business Administration, Office Management, or related field (preferred).
  • Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
  • Proven experience managing office operations and facilities.
  • Strong background in supporting senior management and cross-functional teams.
  • Skills:
  • Excellent organizational and time-management skills with ability to prioritize tasks effectively.
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite and office management software.

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