Expense Management Specialist

5 hours ago

Jodhpur, Rajasthan, India beBeeManagement Full time ₹ 90,00,000 - ₹ 1,20,00,000
Expense Management Specialist Role Overview

As a key player in our team, you will be responsible for ensuring the seamless execution of pre-payroll activities.

This role involves thorough assessments of timesheets and expenses received, with a focus on accuracy and completeness. You will work closely with sales/contractors to resolve discrepancies and ensure timely approvals from clients and communication with payroll teams as per required filing conventions.

Key Responsibilities:
  • Review timesheets and expenses for completeness, accuracy, and adherence to client-specific guidelines.
  • Verify expense sheets and receipts to ensure accurate amount tallies.
  • Communicate directly with contractors or sales teams regarding discrepancies in expense sheets and receipts submitted.
  • Manage payroll-related queries by analyzing data and preparing detailed overviews of issues.
  • Process emails received in shared inboxes in accordance with deadlines and urgency levels, responding within at least 24 hours.
  • Ensure expense sheets and receipts are saved according to Payroll teams' filing conventions and seek approvals from clients/managers without impacting turnaround times.
  • Work in line with payroll schedules to prevent delays in payments.
  • Perform other tasks and responsibilities assigned by managers.
  • Continuously identify opportunities to streamline and improve efficiency of timesheet and expense review processes.
Required Skills and Qualities:
  • Organized: Ability to multitask and prioritize tasks effectively.
  • Proactive: Anticipate and solve problems before they arise.
  • Detail-Oriented: Maintain accuracy in documents, processes, and communication.
  • Communicative: Clear, professional, and empathetic in all interactions.
  • Adaptable: Thrive in fast-paced environments with changing priorities.

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