High-Level Administrative Assistant

19 hours ago


Thiruvananthapuram, Kerala, India beBeeSecretary Full time ₹ 6,00,000 - ₹ 12,00,000
Administrative Support Specialist

We are seeking an experienced Administrative Support Specialist to provide high-level support to senior executives. The ideal candidate will possess excellent organizational and communication skills, with a proven track record of delivering exceptional administrative services.

  • Maintain the executive's schedule and assist in planning appointments, board meetings, and conferences.
  • Attend meetings and take accurate minutes.
  • Screen phone calls and redirect them when necessary.
  • Handle and prioritize all incoming and outgoing correspondence, including emails, letters, and packages.
  • Make travel arrangements for executives.
  • Ensure the confidentiality of sensitive documents.
  • Prepare invoices and financial statements, and provide assistance with bookkeeping.
  • Monitor office supplies and negotiate terms with suppliers.
  • Maintain electronic and paper records, ensuring information is organized and easily accessible.
  • Conduct research and prepare presentations or reports as assigned.
Required Skills and Qualifications
  • Proven experience as an administrative support specialist.
  • Proficient in MS Office and back-office software (e.g., ERP).
  • In-depth knowledge of office management and basic accounting procedures.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and confidentiality.
  • Degree in business administration or a related field.


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